HR/ Office Admin Coordinator

Description HR / Administrative Office Coordinator Position Summary The HR Assistant / Administrative Office Coordinator supports daily human resources functions, administrative operations, and office management activities. This role helps maintain organized HR processes, ensures efficient office operations, supports employees and leadership, and assists with compliance, communication, and administrative coordination across departments. Human Resources Support Assist with employee onboarding and offboarding processes Prepare onboarding packets and orientation materials Coordinate background checks, drug screenings, and MVR checks Maintain employee personnel files and HR records Assist with benefits enrollment and employee questions Track PTO requests, attendance documentation, and employee records Support recruiting efforts, interview scheduling, and candidate communication Assist with maintaining HR compliance documentation and policy acknowledgments Administrative Duties Provide administrative support to leadership and department managers Manage calendars, meetings, and conference room scheduling Prepare reports, spreadsheets, and business correspondence Coordinate travel arrangements and expense tracking Organize company meetings, training sessions, and events Maintain organized electronic and physical filing systems Answer and direct incoming phone calls and emails Provide professional customer service to employees and visitors Office Management Responsibilities Maintain daily office organization and functionality Monitor and order office supplies and equipment Coordinate office maintenance and vendor services Track office inventory and company supplies Assist with workstation setup for new employees Coordinate mail distribution and shipping Support office technology and equipment coordination Payroll & Timekeeping Support Assist with timecard and payroll documentation review Track missing time entries and attendance corrections Support payroll processing preparationAssist employees with payroll-related forms and questions Maintain confidentiality regarding compensation information Paylocity Experience is a plus. Performance Expectations Maintain professionalism and confidentiality at all times Demonstrate strong organizational and multitasking skills Provide timely follow-up and communication Maintain accurate records and documentation Support a positive and team‑oriented work environment Meet deadlines and prioritize tasks effectively Requirements Preferred Skills & Qualifications Strong administrative and organizational skills Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite and HR systems Ability to handle confidential information professionally Strong attention to detail and time management Ability to work independently and collaboratively High school diploma or equivalent required; college degree preferred 0–2 years of administrative, office, or customer service experience (HR or payroll exposure a plus) Basic computer skills (Microsoft Word, Excel, Outlook or Google Workspace) Strong organization, accuracy, and attention to detail Excellent verbal and written communication skills Ability to maintain confidentiality with HR and payroll information Reliable, punctual, and willing to learn Work Environment & Schedule Full‑time, entry‑level position Standard office hours in person What We Offer At Rudick Construction Group, we invest in our employees by providing a comprehensive benefits package designed to support your health, financial future, and work‑life balance. Health & Wellness Medical, Dental, and Vision Insurance through BCBS Prescription Drug Coverage Health Savings Account (HSA) with employer contributions Wellness programs and health tracking tools 100% covered virtual wellness checkups through MDLive Employee Assistance Program (EAP) for mental health and well‑being Financial Security Company‑paid Life Insurance ($50,000 coverage) Voluntary Life and Personal Accident Insurance 401(k) Retirement Savings Plan with Safe Harbor Company Match Employee store vouchers for Rudick‑branded gear Time Away & Work-Life Balance Paid Time Off (PTO) Paid Sick Leave 11.5 Paid Holidays annually Year‑end Flex Week with remote work opportunities Paid Parental Leave for eligible employees Family & Future Support Medical coverage options for you and your family Adoption and foster placement bonding leave Employer‑supported retirement planning and savings opportunities At Rudick, we believe our employees are our greatest asset, and we're committed to providing benefits that help you thrive both professionally and personally. #J-18808-Ljbffr Rudick Construction Group Inc