HR Equity Administrator

Position Overview The Equity Administration Manager is accountable for the accurate, compliant, and timely administration of the Company’s equity compensation programs. This role serves as the operational owner of equity awards across their full lifecycle and ensures alignment with public company governance, SEC reporting requirements, internal controls, and employee experience standards. The Equity Administration Manager reports to the Senior Director, Total Rewards. Key Job Responsibilities Equity Program Administration Own day‑to‑day administration of equity compensation programs, including stock options, RSUs, PSUs, and ESPP. Process equity grants, vesting events, exercises, settlements, forfeitures, and any change‑in‑control provisions and cancellations accurately and on time. Maintain equity records and award documentation in the company’s administration platform (e.g., Shareworks, Carta). Ensure data integrity between equity systems, HRIS, payroll, and finance systems. Coordinate payment events tied to distributions. Public Company Compliance & Governance Ensure equity programs comply with SEC regulations, stock exchange rules, tax requirements, and plan documents. Partner with Legal and Finance on Form S-8, Section 16 (Forms 3, 4, 5), and proxy-related equity disclosures. Support quarterly and annual close processes related to stock-based compensation (ASC 718). Maintain internal controls and documentation to support SOX compliance and external audits. Employee & Executive Support Act as a subject‑matter expert for employees, executives, and HR partners on equity program matters. Provide clear guidance on vesting, taxation, exercises, and equity policies. Support executive and board-level equity grants with discretion and confidentiality. Process Improvement & Scalability Identify opportunities to improve equity administration processes, controls, and automation. Develop and maintain SOPs, controls documentation, and training materials. Support equity program scaling in connection with growth, acquisitions, or global expansion. Operate in a SOX-controlled equity environment. Additional Responsibilities Reconcile equity/phantom records across HRIS, payroll, finance, and legal records. Provide audit support for equity and deferred compensation programs. Document SOPs and control narratives related to equity and phantom administration. Job Qualifications Bachelor’s degree in Human Resources, Finance, Accounting, Business, or related field. Five or more years of experience in equity administration, compensation, or total rewards. Hands‑on experience administering equity compensation for a public company. Strong knowledge of equity vehicles (RSUs, stock options, PSUs, ESPP) and lifecycle events. Experience working in a SOX-controlled environment. High attention to detail with proven data accuracy and reconciliation skills. Demonstrated experience operating in a high-governance, pre-IPO or publicly traded environment, with strong partnership across HR, Legal, Finance, Internal Audit, and external advisors. CEP (Certified Equity Professional) designation or progress toward certification preferred. Experience supporting SEC reporting and proxy disclosure processes preferred. Familiarity with ASC 718 accounting concepts preferred. Experience administering equity for global employee populations preferred. Advanced Excel skills and comfort working with large data sets. Work Environment Work is performed primarily in an office environment. Working times may include irregular hours and on-call status, including days, evenings, weekends and holidays. Benefits The Company offers a comprehensive benefits package. New hires receive an annual benefits overview and are encouraged to discuss individual options with the HR team. Salary $122,846.00 – $159,700.00 (fiscal year dependent) #J-18808-Ljbffr Encore