Payroll Operations Specialist

The Operations & Payroll Coordinator plays a key role in supporting daily operations through payroll administration, data management, reporting, facilities coordination, and vendor management. This position serves as a central operational resource, ensuring accurate payroll processing, maintaining operational records, supporting organizational reporting needs, and coordinating office and facility functions. Payroll Administration Process biweekly payroll and ensure timely and accurate submissions. Review timesheets and payroll data for completeness and accuracy. Maintain payroll records and supporting documentation. Generate payroll reports and assist with payroll reconciliations. Coordinate with Finance regarding payroll-related data and reporting. Respond to employee payroll inquiries and assist in resolving discrepancies. Operations Reporting & Data Management Develop and maintain operational reports, dashboards, and data trackers. Compile and analyze operational metrics for leadership review. Maintain databases and records to support organizational operations. Assist with audit preparation and data requests. Support quality improvement and performance measurement initiatives. Facilities Coordination Serve as the primary point of contact for facility-related issues. Coordinate maintenance requests and repairs with vendors and property management. Monitor office and facility supplies and equipment. Maintain records related to facility inspections, maintenance, and service schedules. Vendor Management Track vendor contracts, renewals, and insurance documentation. Obtain quotes and support procurement activities. Monitor vendor performance and service delivery. Maintain an organized vendor database and contract repository. Qualifications Bachelor’s degree or equivalent experience. Minimum of 3 years of administrative, operations, payroll, or related experience. Strong proficiency in Microsoft Excel, Word, Outlook, and Teams. Experience working with payroll systems. Excellent organizational skills and attention to detail. #J-18808-Ljbffr