Human Resources Generalist I - College of Medicine

Classification Title:

Human Resources Generalist I

Classification Minimum Requirements:

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Job Description:

The HR Generalist I provides transactional and operational HR support to the Graduate Programs Center of Expertise (COE) within the College of Medicine Human Resources Office. The position serves as a point of contact for College HR Department Partners, the Office of Graduate Medical Education (GME) and Office of Graduate Education (OGE), and supports onboarding, employment transactions, compliance activities, employment and training verifications, and other HR operations at the college level.

The HR Generalist I works closely with the Manager of the Graduate Programs COE and other COM-HR teams to ensure timely and accurate processing of HR activities while providing responsive and professional customer service. The position ensures compliance with established policies, procedures, and checklists, assists department partners with resolving and/or appropriately escalating complex issues.

More about this role:

HR Transactions, Onboarding & Compliance:

• Provide onboarding and employment transaction support for housestaff, graduate assistants, and pre-doctoral fellows.
• Review onboarding documentation and follow up with departments regarding missing or incomplete information.
• Process and/or approve routine employment actions, including hires, job changes, additional pay, and terminations, within established authority.
• Coordinate and process GatorStart, I-9, RISC, FINS, tuition waiver, and other onboarding requirements.
• Support licensure and training-related tracking and documentation.
• Maintain accurate employee records and support compliance reviews and audits.
• Assist with payroll distribution and funding-related requests.
• Coordinate with and provide support to the COM-HR Transaction Team during high-volume processing periods.
• Lead triage of new cases in Salesforce Case Management System (CRM).
• Assist with leave-related matters for housestaff and ensure appropriate reporting and escalation of issues as appropriate.

HR Operations & Administrative Support:

• Process employment and training verifications, including PSLF, FRAME, deferment, and related requests.
• Support the transition and maintenance of verification processes within Salesforce.
• Review and process extra-duty/moonlighting requests in accordance with established requirements.
• Review courtesy appointment requests for external rotators and ensure required documentation and system records are complete.
• Maintain accurate records across applicable HR and program systems, including New Innovations,
• PeopleSoft, Workday, and Salesforce.
• Provide general administrative support to the Graduate Programs COE and assist with special projects and
• process improvement activities.

Support COM-HR Transactions and Operations:

• Crosstrain with and provide support to the COM-HR Transaction Team on ePAF processing, approvals, and other routine HR activities.
• Assist COM-HR leadership and teams with operational projects and initiatives as assigned.
• Provide backup support for other HR and administrative functions as needed to maintain continuity of service.

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesvilleand Explore Gainesville in 60 seconds.

Expected Salary:

$25.38 - $27.30; commensurate with education and experience.

Preferred:

• Knowledge of employment laws, regulations, practices and processes.
• Strong customer service and interpersonal skills.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and appropriately handle sensitive personnel information.
• Ability to interpret and follow established policies, procedures, and checklists.
• Ability to communicate effectively and work collaboratively with multiple departments and teams.
• Proficiency with Microsoft Office applications.
• Ability to learn and effectively use HR information and case management systems.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veterans' preference. To claim veterans' preference, please upload a copy of your DD 214 Form or equivalent certification with your application for consideration. See UF’s Veterans' Preference Page for more details.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No