Office Admin

Office Administrator

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. Work as liaison between the local Region and Finance and Human Resources Service Center. OAs embody the Values (Professionalism, Focus, Passion, & Responsibility).

Key Responsibilities

Managing Expectations

Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)

Human Resources, Finance and Sales support functions

Execution

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations.

Provide support to the Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.

Perform the Encompass Route Accounting System ("Encompass") Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.

Act as a key partner to the Talent Business Partner (TBP) by consulting on questions regarding key HR policies and procedures.

Assist Talent Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, uniform ordering and tracking and answering general HR process or policy questions.

Professionally answer all incoming office phone calls and ensures all calls are directed accordingly.

Ensure proper filing and follow proper record retention policy of pertinent documents.

Plan, coordinate and organize various meetings and events.

Code and obtain GSM approval for all Operating Expenses.

Support sales with Tell-Sell calling duties (where applicable).

Adhere to proper state and federal record retention and posting guidelines.

Other duties as may be assigned.

Building Success

Work collaboratively across the organization and share best practices

Lead by example and adhere to Company standards & Red Bull Values

Maintain a professional representation of the company and Red Bull brand when in the market

Minimum Experience and Qualifications

High School Diploma or GED required

Strong verbal and written communication skills

Strong mathematical skills

Strong technical skills with smartphone technology

Strong organizational skills as demonstrated by an ability to set and handle multiple priorities

Exceptional time management skills and punctuality

Proficiency in Microsoft Office

Fluent in English

Preferred Experience and Qualifications

Prior customer service, human resources, office management, and accounting experience preferred

Direct Store Delivery or Route Accounting experience a plus

Additional language skills an advantage

Physical Requirements

Employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

Employee frequently is required to walk and sit.

Employee is occasionally required to stand and stoop, kneel, crouch, or crawl.

Employee must occasionally lift and/or move up to 25 pounds as needed.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Exposed to moving mechanical parts and outside weather conditions

Noise level in the work environment is usually moderate