HR Administrative Assistant

About the job HR Administrative Assistant


HR Administrative Assistant (Contract-to-Hire)

Location: Rochester, MN (Onsite)

Employment Type: Contract-to-Hire

Compensation: Competitive hourly rate

About the Opportunity

A leading manufacturing organization in southeastern Minnesota is seeking an organized and customer-focused HR Administrative Assistant to support its Human Resources and front office operations. This position is ideal for someone who enjoys a fast-paced environment, thrives on providing exceptional administrative support, and values working with both employees and visitors.

This is an excellent opportunity to gain experience within a large manufacturing environment with the potential to transition into a permanent position based on performance and business needs.

Key Responsibilities

As a member of the Human Resources team, you will provide administrative support across a variety of HR and office functions, including:

• Answer, screen, and route incoming phone calls professionally.
• Support daily employee attendance reporting and call-in tracking.
• Assist with hourly payroll administration, including data entry, auditing, and timekeeping support.
• Process invoices and provide administrative accounting support.
• Welcome visitors and assist with facility access procedures.
• Maintain calendars, coordinate meetings, and assist with company events.
• Arrange travel accommodations and scheduling as needed.
• Support onsite fleet vehicle reservations and tracking.
• Prepare reports and maintain accurate records while meeting deadlines.
• Distribute mail, maintain filing systems, order office supplies, and support general office operations.
• Respond to employee and visitor inquiries with professionalism and excellent customer service.
• Assist with additional administrative projects as assigned.

Required Qualifications

• High School Diploma or GED.
• Proficiency with Microsoft Office, including:
  • Excel
  • Outlook
  • Word
  • PowerPoint
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional communication and customer service skills.

Preferred Qualifications

• Previous administrative or Human Resources support experience.
• Bilingual in English and Spanish.
• Experience working in a manufacturing or industrial environment.
• Strong interpersonal skills with the ability to build positive working relationships across all levels of an organization.

What We're Looking For

The ideal candidate is dependable, organized, detail-oriented, and enjoys helping others. You are comfortable handling confidential information, managing multiple responsibilities, and providing exceptional support to both employees and visitors.

If you're looking for an opportunity to grow your administrative career within Human Resources while joining a collaborative and supportive team, we'd like to hear from you.