Project Administrator

Essential Functions Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies. File contracts & PO's, invoice for projects, and process expense reports. Enter opportunities into the CRM. Works independently in the administrative management of a project to ensure smooth operation and client satisfaction. Coordinates and processes project invoices to ensure contract compliance, prepares invoice cover letters and transmittal documentation, and submits to owner for payment. Coordinates collection and preparation of project reporting. Proofreads and corrects reports from staff. Coordinate meetings when necessary. Data entry and composition of administrative documentation. Order supplies and procurement for jobsites. Participate in weekly project meetings with design consultants, general contractors, project managers and clients. Work with project managers to develop weekly meeting agenda. Uses independent judgement and discretion on coordination of assigned construction project. Develops and distributes meeting minutes. Follow-up with project team members to ensure timely completion of assigned tasks. Monitors project schedules, logs and tracks progress to meet design, construction and other deadlines. Develops monthly executive summary reports. Contributes to team performance by collaboration and effective communication. Contributes to and understands the client’s desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes. Adds to team effort by accomplishing other duties as assigned. Qualifications Two-year degree in project management or a related field. Working experience may substitute for the degree. One to three years’ experience in design and construction or project management preferred. Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Excellent writing skills. Basic accounting skills. Contract administration experience a plus. Ability to work at various job sites. Physical Requirements and Working Conditions Often work in an indoor office environment. Equipment used includes computers and standard office machines. Essential physical tasks include the ability to work on a computer and the ability to answer and speak on a telephone. May work on site locations to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50 lbs. May also require: Standing for long periods of time Walking, carrying, pushing, stooping, crouching, and pulling RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items. #J-18808-Ljbffr Rider Levett Bucknall RLB