Human Resource Assistant

Human Resource AssistantScituate School Department (RI) Scituate School Department - Clayville, Rhode IslandJob ID: 5790182 Application Deadline: Posted until filled Re-Posted: Jul 02, 2026 12:00 AM (UTC)Starting Date: To Be DeterminedJob DescriptionApplication Procedure The Scituate School Department actively seeks applications from the most capable, professional candidates. Please apply through SchoolSpring.com. In order to be considered, you must submit a complete SchoolSpring application. Incomplete SchoolSpring applications will not be considered. If selected for hire, you will be required to provide the following items in person: 1. W-4 2. Federal BCI (Done through your local police department or State Attorney General's Office) 3. I-9 (Must be filled out in person). Please bring appropriate documentation.About Scituate, Rhode Island Nestled in northwestern Rhode Island, just 12 miles west of Providence, Scituate is a scenic, historic town of about 10,300 residents. It is known for its rolling woodlands, pristine lakes and reservoirs, classic New England charm, and the Scituate Reservoir, Rhode Island's largest source of drinking water. The community maintains a close-knit, family-oriented atmosphere that balances rural tranquility with easy access to nearby cultural and economic opportunities, and takes pride in its heritage, natural beauty, and high-quality schools.More About the Scituate School Department The Scituate School Department is a public school district serving approximately 1,200 students across five schools: three elementary schools (Clayville, Hope, and North Scituate Elementary Schools, PreK–5), Scituate Middle School (grades 6–8), and Scituate High School (grades 9–12). Our dedicated educators, support staff, and administrators work as a professional learning community, sharing responsibility to ensure that every student is engaged, challenged, and supported in reaching their full potential. With about 150 certified and non-certified staff members, Scituate's schools provide a personalized educational experience that emphasizes academic excellence, innovation, and strong community connections. We are committed to college and career readiness, social-emotional well-being, inclusive learning environments, and close partnerships with families and the wider community. For additional information, please visit We invite you to explore our schools, meet our learning community, and discover why Scituate is such a special place to work and learn.Summary Of Responsibilities: The Human Resources Assistant reports to the Director of Administration and Finance and is responsible for: Coordinating Human Resources procedures from appointment through separation by performing duties personally or through collaboration with department staff. Assisting and supporting workforce budget, planning and recruitment efforts through the development, refinement, posting, and tracking of employment opportunities and position descriptions. Assisting and providing backup support to the Payroll Accountant. Assisting the Director of Administration and Finance with Human Resources, position control, payroll, and administrative functions as needed. Maintaining strict confidentiality of all employee, applicant, student, medical, personnel, payroll, labor relations, and other sensitive information in accordance with district policies, collective bargaining agreements, and applicable state and federal laws. Exercising sound judgment and discretion in the handling, storage, and communication of confidential information.Illustrative Examples Of Work Performed: Assist the Director of Administration and Finance in the administration of human resources functions and compliance with applicable federal, state, and local laws, regulations, policies, and collective bargaining agreements. Maintain confidential personnel records, databases, and human resources information systems, ensuring accuracy and completeness of employee information. Must exercise discretion and maintain strict confidentiality in handling personnel information. Provide backup support to the Payroll Accountant and assists with payroll-related processes as assigned. Assist the Director of Administration and Finance in maintaining the Department's Position Control system and staffing records, including support for budget development, salary projections, and workforce planning. Assist with recruitment, hiring, onboarding, and offboarding processes, including employment documentation, certification verification, background checks, and benefits enrollment. Serve as a resource to employees regarding benefits, employment procedures, payroll-related inquiries, leave requests, and other personnel matters. Assist in maintaining employee certification, licensure, evaluation, and compliance records as required by state and federal regulations. Prepare correspondence, reports, employment documents, spreadsheets, and other materials; enters and maintains information in databases and recordkeeping systems. Communicate effectively with employees, administrators, school-based staff, applicants, government agencies, and members of the public. Develop, update, and maintain departmental procedures, forms, and documentation. Assists in ensuring the accurate and timely completion of human resources and payroll-related work in accordance with Department policies and applicable laws and regulations. Assist employees with benefits and orientation as they onboard / off-board. Communication with staff, the public and other departments. Coordinate and control all payroll activity in accordance with bargaining unit contracts, administrative policies and IRS regulations including the Affordable Care Act. Assist the Director of Administration and Finance in maintaining the department's Position Control system including its use in developing salary projections and budgeting. Develop documentation for Department processes. Typing of correspondence, reports and entering information into a database. Telephone communication as required. Assures the accurate and timely completion of work related to HR / payroll and that it is accomplished in accordance with Department policies and applicable city, state and federal laws. Other related duties as required by the department and/or Director of Administration and Finance.Equal Opportunity EmployerThe Scituate School Department does not discriminate on the basis of age, sex, sexual orientation, marital status, race, religion, national origin, color, creed, political affiliation or disability in any of its educational programs and activities, and in employment and application for employment, as required by Title IX of the Education Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1965, the Age Discrimination Act of 1975, and other federal and state laws that prohibit discrimination. The following person has been designated to handle inquiries regarding the non-discrimination policies: Equal Employment Officer, P.O. Box 188, North Scituate, Rhode Island 02857, Telephone: View phone number on click.appcast.io; Email: View email address on click.appcast.io. You may also direct inquiries directly to: Office for Civil Rights (Boston Office), U.S. Department of Education, 8th Floor, 5 Post Office Square, Boston, MA 02109-3921, Telephone: View phone number on click.appcast.io; Facsimile: View phone number on click.appcast.io; Email: View email address on click.appcast.io. If you require an accommodation to attend a meeting or program at a school, call the Equal Employment Officer at least two business days in advance of the meeting or program.Job RequirementsEducation / Degree Required/Preferred Such as may be gained through graduation from a senior high school or equivalent (GED), including or supplemented by business course work, keyboarding and computer software application. Business college graduate preferred. Previous bookkeeping, public school business offices, Accounting, Tax and/or payroll experience preferred.Experience Required/Preferred Ten or more years experience in Rhode Island K-12 public school business offices preferred, preferably with a broad range of experience including familiarity with the following: Human Resources / Position Control / Payroll, Accounts Payable / Accounts Receivable, State / federal grant reporting, Budget management The ability to make accurate tabulations and computations; the ability to understand readily and carry out directions, both oral and written; highly accurate; meet or exceed minimum standards set in regards to applicant testing; Works independently with minimum supervision; previous hands on experience with computerized school accounting systems, The ability of organize, assemble and control the data required to process payrolls and onboarding / off-boarding employees, and the ability to perform duties with an awareness of all school department requirements and policies; Must be familiar with applicable software applications, specifically those involving spreadsheets and statistical programs preferred; the ability to communicate clearly and concisely, both verbally and in writing; Demonstrated ability to develop effective working relationships with staff and the public; must be able to handle confidential data and material with utmost discretion; Should be familiar with office equipment to include, but not limited to: Scanner, fax machine, computer, calculator, telephone and photocopier. Experience with Microsoft Office and Google Suite.Qualification Requirements: To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Contact InformationPatty Martin, Executive Assistant to Superintendent and Sch.Comm3 George Washington HighwayClayville, Rhode Island 028