Legal Assistant

The legal assistant position is a non-exempt position which reports to multiple attorneys in addition to the human resources director.The employee in this job performs a variety of legal secretarial and paralegal duties.The work requires knowledge of legal, secretarial, paralegal, and office practices in a wide range of practice groups. RESPONSIBILITIES (including but not limited to) Provides support to multiple attorneys Trains and supervises an assistant/legal secretary Responsible for reviewing, filing, and circulating incoming and outgoing correspondence and legal documents to assigned attorneys and client representatives Responsible for electronic filing with Courts and administrative agencies Reviews and edits documents for accuracy Handles telephone for attorneys Schedules and arranges meetings and conferences and notifies the appropriate parties Assists with attorneys\' timekeeping Establishes and revises forms, procedures, formats, and standards for documents Schedules and maintains appointments and calendars Coordinate client gatherings Update client lists and trial calendars Conducting research on individuals and companies involved in cases Compiling, organizing, and indexing documentary evidence Assisting attorneys with electronic document review and production Coordinating document production, including bates labeling, scanning, and loading documents into Relativity or other eDiscovery platform Assisting attorneys with preparation for depositions and evidentiary hearings Coordinating service of process for citations, summonses, and subpoenas Organizing, reviewing, and managing deposition transcripts and exhibits Preparing documents as requested by attorneys, including pleadings, motions, proposed orders, and all forms of written discovery Proofreading and cite checking motions and briefs, and compiling and organizing supporting evidence Filing documents with state and federal courts in paper or electronic format, as necessary, in compliance with state, federal, and local rules Assisting attorneys at hearings and trial with presentation of evidence using PowerPoint and OnCue Assisting attorneys with trial preparation, including compiling trial exhibits, preparing witness files/notebooks, preparing trial notebooks, coordinating fact and expert witnesses, and serving as court liaison Calculating and maintaining docket/calendar entries with deadlines set forth by court, Rules of Civil Procedure, and Client Remaining current on changes in state, federal, and local rules and practices Other tasks as assigned REQUIREMENTS Minimum three years of legal secretarial or paralegal experience Typing skills of 65 wpm Thorough knowledge of software such as Word, PowerPoint, Excel, PDFDocs, iManage (or similar database platform),Westlaw; and 3E (or similar time entry software) Ability to maintain confidentiality and discretion Ability to multi-task and handle shifting priorities in a fast-paced and time-sensitive environment Ability to manage interactions with clients, attorneys, and other staff members in a professional and courteous manner Ability to follow directions ESSENTIAL FUNCTIONS Type correspondence, pleadings, and briefs Organize and maintain electronic files of records and correspondence of a routine nature Maintain calendar, schedule appointments and meeting rooms Answer telephone, screen callers, relay messages, and greet visitors Operate office equipment such as photocopier and scanner Exercise discretion and good judgment over work priorities, and maintain positive relationships with clients, attorneys, paralegals and other administrative staff Maintain an organized, neat and clean work area Regular, on-time attendance Prioritize and manage assignments and deadlines Manage and organize discovery and other materials Assist attorneys with preparation for trial and hearings #J-18808-Ljbffr