Title Processor

Title Processor - Avenue

The Title Processor - Avenue is responsible for obtaining, reviewing, and validating all documentation necessary to support compliant real estate title transactions. This role ensures accuracy and completeness of public title records, tax certifications, attorney opinion letters, vesting, legal descriptions, liens, and judgments in accordance with local, state, and federal regulations.

Title Processing & Documentation

• Obtain and research public title records, tax certifications, and attorney opinion letters.
• Review title search materials for vesting, requirements, and exceptions to be cleared at closing.
• Examine legal descriptions, liens, and judgments to ensure accuracy and compliance.
• Review tax certifications and attorney opinion letters for completeness and correctness.

Client & Partner Coordination

• Act as a liaison between the Company and external clients.
• Work with outsourced partners to prepare and quality-control title commitments and property reports.
• Prepare Closing Protection Letters (CPLs).
• Verify correct underwriter selection and confirm accurate wiring instructions are published in the file.

Compliance & Delivery

• Prepare Conditional Clear to Close (CTC) forms.
• Deliver all required title materials to clients, including Commitments, CPLs, Wiring Instructions, and Tax Certifications, in accordance with SLAs.
• Ensure all filings and documentation comply with applicable local, state, and federal regulations.

Ability to effectively and accurately convey information to others. Performs related duties as assigned by management.

Qualifications and Education Requirements

• High school diploma or equivalent required
• 1+ year of title processing or relevant real estate/title industry experience preferred
• Excellent oral and written communication skills.
• Strong attention to detail.
• Ability to work independently and complete assignments within established guidelines.
• Proficiency with basic computer applications, including Windows, Microsoft Word, Excel, Outlook, and internet-based systems.

Skills, Abilities, and Knowledge

• Strong problem-solving and analytical skills.
• Ability to work in a fast-paced environment and manage multiple deadlines.
• Ability to perform under pressure while maintaining a positive attitude.
• Strong internal and external customer service orientation.
• Knowledge of standard title processing practices and procedures.
• Effective time management and organizational skills.

Work Environment and Physical Requirements

• Working on-site at assigned office location.
• Regular and punctual attendance adhering to schedule established by leadership.
• Sedentary work in a stationary position at a cubicle for prolonged periods of time.
• Constant repetitive motions required for operating a computer, such as typing and managing phone calls.
• Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures.
• Ability to lift and carry light items (up to 25 lbs.).