Executive Assistant

Executive Assistant

The Executive Assistant will provide comprehensive administrative support to three Senior Vice Presidents. This role is critical to ensuring smooth day-to-day operations by managing complex schedules, coordinating meetings, and handling a broad range of administrative and business responsibilities. The ideal candidate is highly professional, discreet, organized, and proactive, with sound judgment and the ability to operate independently in a fast-paced, highly visible environment. This Executive Assistant will serve as a trusted business partner, helping leaders stay focused on strategic priorities while also coordinating Seattle-based company event activities and team engagement efforts.

About the Role:

• Performs high-level administrative duties that support daily operations for three Senior Vice Presidents and enables effective coordination across the broader team.
• Manages complex calendar scheduling across multiple leaders and time zones, optimizing meeting flow, prioritization, and executive access.
• Makes domestic and international travel arrangements with detailed itineraries, including flights, ground transportation, hotels, and visa processing when required.
• Processes and reconciles expense reports in accordance with company Travel & Entertainment policies; manages Purchasing Card transactions and department purchases ensuring alignment with budget and finance policies.
• Researches and resolves complex issues on behalf of the executive with a high level of confidentiality and tact.
• Provides event and communication management support.
• Plans and coordinates meetings, internal events, offsites, and Seattle-based company activities, ensuring a high-quality experience and smooth execution across stakeholders.
• Coordinates regular catering for executive meetings, team gatherings, and Seattle-based office events, including vendor communication, order management, delivery logistics, and on-site readiness.
• Supports onboarding for new team members and helps drive alignment with team processes, tools, and local office engagement activities.
• Manages and maintains several email distribution lists used for communication across the organization.
• Required on-site three or more days per week.

About You:

• Administrative experience supporting senior leaders or executives in a corporate, matrixed environment, with experience supporting multiple leaders preferred.
• Demonstrated ability to maintain a high degree of confidentiality, discretion, and professionalism.
• Strong ability to manage calendars, adapt to shifting priorities, and anticipate needs in fast-moving environments.
• Proven experience coordinating travel, events, and high-profile meetings, including office-based or company-sponsored activities that require exceptional attention to detail.
• Strong communication skills, with the ability to draft and edit executive-level correspondence.
• Advanced proficiency with Microsoft 365 or Google Workspace tools, including Outlook, PowerPoint, Excel, Teams, and collaboration platforms such as Copilot or Zoom.
• Strong team player with high energy, initiative, and the ability to work independently while building strong partnerships across executives, teams, and Seattle office stakeholders.
• Ability to thrive in ambiguous environments, manage competing demands, and exercise sound judgment.
• College degree or equivalent professional experience

Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact View email address on click.appcast.io and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.

Corporate Security Responsibility:

• Abide by Mastercard's security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

Pay Ranges:

O'Fallon, Missouri: $63,000 - $98,000 USD