Executive Assistant

Executive AssistantWe are Waste Harmonics Keter, your partner in handling complex waste operations. Growing steadily for nearly 25 years, we have become the choice provider for managed waste services by pairing high-touch, white-glove customer service with data-driven, tech-enabled programs. From developing proprietary monitoring technology to linking arms with other industry leaders to strengthen our operations, we have a storied history of doing what's needed to serve our customers well.The Executive Assistant provides high-level administrative and operational support to senior executives while serving as a trusted partner to the executive leadership team. This role is responsible for ensuring the efficient coordination of executive priorities, managing complex schedules, facilitating communication, and supporting strategic initiatives that enable leadership to focus on driving business results.The ideal candidate is highly organized, proactive, and polished, with exceptional judgment, discretion, and attention to detail. This individual thrives in a fast-paced environment, anticipates executive needs, and possesses outstanding written communication skills to prepare executive messaging, presentations, company announcements, and other leadership communications. Success in this role requires balancing operational excellence with the ability to manage confidential information and support key organizational initiatives.What You'll Be DoingProvide high-level administrative support to senior executives and members of the leadership teamManage complex executive calendars, meetings, appointments, and scheduling prioritiesCoordinate domestic travel arrangements, itineraries, and meeting logisticsPrepare executives for meetings by organizing agendas, presentations, briefing materials, and supporting documentationDraft, edit, and distribute executive correspondence, presentations, company announcements, newsletters, talking points, and other executive communicationsPrepare reports, presentations, and executive-level materials with a high degree of professionalism and accuracyServe as a primary liaison between executives, leadership team members, employees, and external stakeholdersCoordinate leadership meetings, capture meeting notes, track action items, and ensure timely follow-upAnticipate executive needs and proactively resolve scheduling, communication, and operational challengesHandle highly confidential business information with professionalism, integrity, and discretionPartner cross-functionally to coordinate executive initiatives, company communications, and strategic projectsMaintain organized records, executive files, and business documentationIdentify opportunities to improve administrative processes, executive workflows, and organizational efficiencySupport additional executive and business initiatives as assignedWhat You'll Bring to the Table3–5 years of experience supporting senior executives in an Executive Assistant or Administrative Assistant roleExcellent written, verbal, and interpersonal communication skillsStrong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointExperience using collaboration platforms such as Microsoft Teams and ZoomExceptional organizational and project management skills with the ability to manage multiple priorities simultaneouslyStrong attention to detail and commitment to producing high-quality workAbility to exercise sound judgment, work independently, and solve problems proactivelyHigh level of professionalism, discretion, and integrity when handling confidential informationResourceful, adaptable, and able to thrive in a fast-paced, evolving environmentStrong relationship-building skills with the ability to interact confidently across all levels of the organizationPreferred SkillsBachelor's degree in Business Administration, Communications, Public Relations, or a related fieldExperience supporting C-suite or executive leadership teamsExperience preparing executive presentations, company announcements, newsletters, or leadership communicationsFamiliarity with internal communications and corporate branding best practicesExperience coordinating executive meetings, leadership events, and strategic initiativesWhat's Good to KnowThis is a highly visible role that partners closely with executive leadership and cross-functional teams across the organizationSuccess in this position requires exceptional organization, flexibility, and the ability to manage changing priorities with minimal directionStrong written communication skills are essential, as the role supports executive messaging and company communicationsA high degree of professionalism, confidentiality, and sound judgment is required when handling sensitive business informationThis position offers the opportunity to contribute to executive effectiveness, organizational communication, and strategic business initiativesWhat We Bring to the TableCompetitive CompensationAnnual Bonus Plan at Every LevelContinuous Learning and Development Opportunities401(k) Retirement Savings with Company Match; Immediate VestingMedical & Dental InsuranceVision Insurance (Company Paid)Life Insurance (Company Paid)Short-term & Long-term Disability (Company Paid)Employee Assistance ProgramFlexible Spending Accounts/Health Savings AccountsPaid Time Off (PTO), Including Birthday Off, Community Volunteer Hours, and a Friday Off in the Summer7 Paid HolidaysAt Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.