Administrative Assistant

Join the Mahaska Team as our Administrative Assistant.

Mahaska is proud to be an Equal Opportunity Employer and encourages people
of all walks of life to apply today!

• Strong communication skills, both verbal and written, with the ability to effectively interact with employees, customers, and other stakeholders.
• Proficiency in creating clear, concise written communications for internal and external use.
• Solid computer skills, with experience in Office Suite (Docs, Sheets, slides) and company-specific programs.
• Basic math skills for handling calculations and data entry.
• Strong memorization abilities, with the capacity to recall company policies, employee names, positions, and other important details.
• Ability to analyze and interpret data, ensuring accurate and insightful decision-making and reporting.

• Greet customers and guests in a friendly and professional manner to foster positive company goodwill.
• Provide accurate and helpful information to walk-in sales customers and vendors.
• Answer phones with a pleasant tone, conveying to customers that their business is appreciated. Develop a strong understanding of all business operations to answer customer inquiries effectively.
• Route incoming calls promptly to the appropriate department or personnel.
• Record and manage vending service call-ins.
• Ensure Mahaska Markets routes are counted, reconciled, and recorded according to Par level standards; ensure Mahaska Bottling Company routes are counted, reconciled, and recorded in VIP system.
• Maintain up-to-date phone directories, extensions, and route lists.
• Check office equipment regularly to ensure proper operation, including paper supply, toner, ribbons, etc. Coordinate repairs with the Chief of Operations when necessary.
• Inventory and purchase office supplies, ensuring the Chief of Operations approves large quantities or high-dollar items.
• Prepare mailings and assist with courier shipments.
• Pick up, open, and distribute incoming mail daily.
• Communicate regularly with the Human Resources department regarding new hires, benefits, and terminations.
• Assist in the recruiting process by scheduling drug screens and physical exams.
• Reconcile the petty cash box every month.
• Serve as the Chief of Operations’ Secretary, including tasks such as expensing, scanning, copying, reporting, and handling phone messages.
• Ensure reliable and regular attendance, contributing to the smooth operation of the office.