Administrative Assistant 4

Administrative Assistant 4

$18.19 per hour 12 month calendar with standard benefits

This position works 8 hours per day and 40 per week. The scheduled work hours for this position are 7:30 AM - 4:00 PM

This institution is an equal opportunity provider. INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. The internal closing date is November 2, 2026.

POSITION SUMMARY: Supports the mission of the school district by performing general secretarial tasks to support the department or building to which assigned.

ESSENTIAL FUNCTIONS:

• Provides clerical support to the supervisor and department as needed, in order to ensure reliable and accurate data essential for operations
• Answers phones and gives information to callers, takes messages or transfers calls
• Arranges meetings
• Complete forms in accordance with District procedures
• Compose, type, and distribute correspondence, reports, meetings notes
• Mails information
• Follows established work procedures and schedules for the office
• Maintain schedules and calendars
• Greet visitors and callers, handle their inquiries and direct them to the appropriate person
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material
• Maintain databases, and operate office equipment
• Performs other duties as assigned

ESSENTIAL SKILLS AND ABILITIES:

• Ability to anticipate, initiate and follow through with duties not specifically assigned
• Ability to compose general correspondence
• Ability to evaluate and solve problems in the absence of supervisor
• Ability to execute defined work assignments
• Ability to move throughout assigned office and building
• Ability to perform necessary clerical procedures to complete assigned duties throughout assigned location
• Ability to recognize common safety and health hazards
• Ability to stoop, bend, twist, lift and move supplies, including lifting up to 15 pounds
• Ability to understand and know how to use supplies and equipment
• Possess interpersonal skills that enable the employee to interact with children, staff, parents, and supervisors in a professional and courteous manner

BASIC REQUIREMENTS:

• High school diploma or GED is preferred
• Two to three years of previous secretarial experience preferred
• Knowledge of office procedures and records management
• Possess strong computer skills

EQUIPMENT USED:

• Standard office equipment
• Computer, telephone, copier, scanner, fax machine

WORK ENVIRONMENT:

• Physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach