Purchasing Agent

Job Description

Job Description

Wales-Darby, Inc. is an established, family-owned and operated business specializing in the sale and distribution of plumbing, heating and air conditioning equipment. We represent the highest quality and most technologically-advanced manufacturers enabling us to provide reliable solutions to the HVAC and plumbing industries. For over 50 years, Wales-Darby has represented synergistic product lines that provide a complete package for HVAC system design. We provide best-in-class products, services, education, and training capabilities to the HVAC professional.

Wales-Darby subscribes to a philosophy of “value-added” that guides us. The business exists to provide value to our employees by operating with integrity, stability, and a family-oriented culture; to provide value to our manufacturers by being a fully-invested business partner; and to provide value to our customers – Distributors, HVAC professional contractors, and Mechanical Engineering partners.

We are currently seeking a results-driven and detail-oriented purchasing team member with experience in supply chain management and inventory procurement.

Job Summary

The Purchasing Agent is responsible for sourcing, negotiating, and purchasing inventory and services (freight) required by the company to meet customer demand and in support of overall business objectives.

Key Responsibilities

• Develop and execute the overall procurement strategy aligned with company goals
• By analyzing inventory levels, customer orders and forecasted demand, prepare and issue purchase orders (POs) and ensure proper approval workflows
• Review and execute appropriate prices, terms, and delivery schedules with suppliers and/or freight carriers
• Track orders and ensure timely delivery of materials
• Resolve supplier issues, shortages, and discrepancies
• Maintain accurate purchasing records and documentation
• Prepare reports on purchases, costs, and supplier performance to assist management in making business decisions
• Analyze market trends and pricing to achieve cost savings
• Collaborate with warehouse, accounting, sales, and other departments as needed

Required Skills & Qualifications

** Education: **

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Finance, or a related field (preferred)
• High school diploma or equivalent with significant experience also considered

Experience and Technical Skills:

• 3–10+ years of experience in purchasing, procurement, or buying
• Experience with ERP systems (Epicor, SAP, Oracle, NetSuite, Microsoft Dynamics, etc.) is highly desirable
• Proficiency in Microsoft Office (especially Excel – pivot tables, VLOOKUPs, etc.)

Key Competencies:

• Analytical mindset with strong math and forecasting abilities
• Excellent communication (written and verbal) in the English language
• Attention to detail and high accuracy
• Ability to work under pressure and meet deadlines
• Ethical judgment and integrity
• Problem-solving and decision-making skills

This position is full-time, in office , Monday-Friday / 8am-5pm with a one-hour lunch break. Wales-Darby offers a comprehensive compensation package including competitive salary, health benefits, life and disability insurance, 401(k), paid holidays, paid vacation / sick time.

Salary range is commensurate with experience.

For immediate consideration, please submit your resume including work experience, education background and salary expectations.

\nCompany Description

Wales-Darby is a leading Manufacturer’s Representative in the HVAC and Plumbing industry serving the greater New York / New Jersey / Philadelphia areas.

Company Description

Wales-Darby is a leading Manufacturer’s Representative in the HVAC and Plumbing industry serving the greater New York / New Jersey / Philadelphia areas.