Scheduling Assistant Administrative Coordinator

Job Description

Job Description

Position Overview:
We are seeking a highly organized and proactive Scheduling Assistant to support our scheduling team and assist with day-to-day administrative operations. This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys multitasking, and is comfortable handling both operational and creative responsibilities.

Key Responsibilities:

• Assist with coordination of caregiver schedules and client assignments

• Support the scheduling team with daily updates, changes, and communication

• Prepare and distribute welcome packets for new clients and caregivers

• Maintain and update records using Smartsheet and other internal systems

• Assist with social media posting and basic content updates

• Communicate with staff, clients, and families in a professional and timely manner

• Help ensure compliance with company policies and documentation standards

• Provide general administrative support (filing, data entry, tracking, etc.)

• Assist with special projects and additional tasks as needed

Qualifications:

• Strong organizational and multitasking skills

• Excellent communication (written and verbal)

• Experience with scheduling, administrative support, or healthcare preferred

• Familiarity with Smartsheet (or similar tools like Excel, Google Sheets)

• Basic knowledge of social media platforms

• Detail-oriented with the ability to prioritize tasks

• Ability to work independently and as part of a team

Preferred Skills:

• Experience in home health care or medical office setting

• Customer service background

• Problem-solving mindset and adaptability

What We Offer:

• Supportive team environment

• Opportunity for growth within the company

• Competitive pay based on experience

• Meaningful work helping support quality care for clients