Study Group Administrative Assistant

Study Group Administrative Assistant

The Science Learning Center (SLC) helps undergraduate students succeed in introductory science and math through peer-led study groups and tutoring. As the Study Group Administrative Assistant, you keep a large, student-staffed program running week to week: administering hiring and payroll for student facilitators, interpreting program policy for student staff, managing registration and scheduling data, maintaining financial records, and turning program data into the reports the team uses to make decisions.

This is one of eight full-time staff positions at the SLC. The SLC supports more than 20,000 student enrollments each year across 20+ introductory STEM courses. In the Study Group Program specifically, you will support over 200 student facilitators leading about 450 weekly study groups across 18 courses, serving 4,500 student members each year.

What You'll Do

• Administer the full employment cycle for the program's 200+ student temporary employees, including coordinating recruitment, processing applications, scheduling interviews, hiring, payroll, and end-of-appointment steps.
• Serve as the primary point of contact for the Study Group Program: interpret and apply program policy for student staff, and respond to questions from students, faculty, and people outside the university.
• Maintain the accuracy and integrity of the program's spreadsheets and databases, monitoring registration, updating records, and processing requests using Google Workspace, Microsoft Excel, and UMStudy (built on the TEDU platform).
• Reconcile electronic attendance and timesheets against activity logs, resolving discrepancies, and track study group attendance and facilitator preparation and training time.
• Submit room requests and maintain the schedule for approximately 450 weekly study group sessions across 18 courses.
• Maintain financial records and produce budget and expense reports; compile budget trends and prepare projections, graphs, and charts.
• Interpret course enrollment and participation data and present it in spreadsheets, graphs, and summaries that staff use to make program decisions.
• Coordinate the program's evaluation surveys, including administration, initial analysis of 500+ individual survey results per term, and term and annual summary reports.
• Build facilitator schedules and create study groups within the registration system.
• Create and update publicity and training materials, including website content.
• Plan and lead administrative training sessions for new student employees, and direct and review the administrative work of student staff assigned to the program.
• Work with staff in partner programs and units, and collaborate on special projects.

Required Qualifications*

• An Associate's degree, or an equivalent combination of education and experience.
• Two or more years of administrative support experience, including budget or financial recordkeeping and data reporting.
• Ability to work under general supervision, exercising independent judgment on non-routine questions and escalating exceptions appropriately.
• Strong interpersonal skills and the ability to work well with students, staff, and faculty from a wide range of backgrounds.
• Strong organizational, written, and verbal communication skills, with attention to accuracy.
• Ability to take initiative and contribute as a team member.
• Ability to set priorities and manage multiple tasks and competing deadlines.
• Discretion in handling sensitive and confidential information.
• Proficiency with Microsoft Office and Google Workspace, including strong spreadsheet skills in Excel and Google Sheets.

Desired Qualifications*

• A Bachelor's degree, or an equivalent combination of education and experience.
• Three or more years of progressively responsible administrative support experience.
• Experience using a database or a registration/scheduling system.
• Experience supporting student employees or a student-staffed program.
• Knowledge of University of Michigan and LSA administrative and financial processes.

Why Work at Michigan?

We are so proud that the University of Michigan offers comprehensive benefits to support your wellness as you plan for a stable and secure future. To enhance a career filled with purpose and opportunity, other benefits include:

• Generous time off programs.
• Our retirement plan provides two-for-one matching contributions.
• Comprehensive options for health, dental, vision, life, disability, and other insurance.
• Flexible spending accounts for healthcare and dependent care expenses.
• Tuition support, including the ability to take undergraduate courses in LSA at no cost.
• Meeting-free days and communication norms that help you to unplug from work.
• Access to deals, discounts, and attractions; see Uniquely Michigan for details.

While you will primarily work from our central campus in Ann Arbor, LSA offers flexible work options. To support work-life balance, LSA has an email policy that limits non-essential emails to weekday business hours.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The SLC is an interdisciplinary resource center sponsored by LSA to support teaching and learning in the natural sciences at the University of Michigan, across astronomy, biology, biophysics, chemistry, earth and environmental sciences, and physics. To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.