SENIOR CLERK

Senior Clerk - 55013976

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

This position will be responsible for Personnel Records related to FDOT's workforce. This position works both independently and collaboratively in a team environment maintaining active and separated confidential personnel and medical records stored in electronic or paper formats located in a large secured storage environment. Maintains the official confidential Human Resource personnel records for active and separated employees Department-wide. Ensures the confidentiality of employee information in accordance with statutes, rules, policies, procedures, and guidelines. Creates and establishes electronic and paper files for new employees. Accurately scans and files digitized employee documents into an electronic document management system. Conducts audits of active and separated employee electronic records for content, incorrectly filed documents, and organizes them appropriately. Accurately files backup paper documents daily. Accurately archives separated employee records for quick location and retrieval. Follows established guidelines, policies, and procedures to purge separated employee records only after applicable retention periods are met. Digitizes and accurately uploads historical paper personnel records into the long term storage electronic document management system. Accurately maintains the historical Terminated Employee Database. Responds to assigned requests for public records in an accurate and timely manner. Receives and submits requests made from internal and external requestors in accordance with statutes, rules, policies, procedures, and guidelines. Locates, organizes, digitizes, and accurately redacts confidential employee information from electronic records using Nuance Power PDF Advanced software. Responds to requests made by internal and external requestors to review employee personnel records in an accurate and timely manner. Retrieves electronic records, redacts confidential employee information, and monitors authorized reviews in accordance with policies, procedures, and guidelines. Responds to written and telephonic requests for employment verifications made by internal and external requestors. Answers HRO main telephone line. Personally responds to requests for information or transfers calls to the correct subject matter expert for issues outside the Senior Clerk's scope of responsibility or area of expertise. Participates in process improvement activities in support of the Department's mission and initiatives.

The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of Section 119, Florida Statutes (FL Public Records law) The People First Human Resources Management & Performance and Talent Management Systems, and FLAIR Direct. Power PDF, Adobe or similar software systems. Skills in organizing records alphabetically and numerically. Skilled in auditing final work product for accuracy. Ability to accurately complete requests for public records, verifications of employment, and requests to view employee personnel records. Ability to redact, maintain, and protect confidential employee information contained in personnel records. Ability to use electronic document management systems. Ability to respond to telephone calls in a courteous and professional manner. Ability to work independently and as a member of a team in a collaborative environment. Ability to work in a large records storage environment moving or shifting paper records weighing up to 10 lbs. while repetitively reaching, squatting, or bending.

This position requires the incumbent to pass a level 2 background check. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP) For additional benefit information available to State of Florida employees, visit: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tallahassee, FL, US, 32399