Billing Coordinator

Billing Coordinator - Law Firm

Billing Coordinator - Law Firm - $80-100k

Current / prior legal environment billing experience is required.

Elite, 3E, Aderant or similar legal billing software experience is required.

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our client’s team, who is a well known, global law firm, based in Texas. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities:

• Manage the complete billing cycle for assigned attorneys and clients, including:
• Reviewing and coding time entries for accuracy and adherence to firm guidelines.
• Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
• Submitting invoices electronically and following up on timely approvals and payments.
• Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
• Identifying and addressing overdue invoices promptly and professionally.
• Collaborating with attorneys and clients to resolve collection issues.
• Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant), Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.