Receiving and Distribution Coordinator

Receiving and Distribution Coordinator

Red Bank Veterinary Hospital offers the opportunity to work in a new, 100,000+ sq. ft. state-of-the-art hospital designed for advanced specialty and emergency care. With MRI, CT, PET scanning, 12 surgical suites, a dedicated ER, and expanded training spaces, RBVH combines innovative medicine with compassionate care for pets, clients, and team members alike.

Compensation: $19 - $22/hr. based on experience

Full-Time Benefits Include:

• Medical, Dental, and Vision
• 401(k)
• Employee Assistance Program (EAP)
• Uniform Allowance
• Paid Time Off:
  • Sick Days
  • Vacation Days
  • Bereavement Leave
• VTNE and/or License Reimbursement
• Disability & Life Insurance
• Employee Pet Discount

Schedule:

• Full Time Monday Friday 9am-5pm

Job Description

The Receiving & Distribution Coordinator is responsible for the efficient receipt, inspection, organization, documentation, and distribution of all incoming shipments throughout the hospital. This position ensures that pharmaceuticals, medical supplies, laboratory materials, equipment, office supplies, and client service items are received accurately, stored properly, and delivered promptly to the appropriate departments. In addition to receiving and distribution responsibilities, this position supports Purchasing & Inventory operations by assisting with inventory control, inventory reporting, physical inventories, departmental stock management, data entry, and special projects. The coordinator serves as a resource in maintaining inventory accuracy, operational efficiency, and exceptional internal customer service while supporting the hospital's financial and patient care objectives.

• Receive all incoming deliveries from vendors, freight carriers, UPS, FedEx, USPS, courier services, and other delivery companies.
• Sort and verify shipments against purchase orders, invoices, and packing slips for accuracy.
• Prioritize emergency, refrigerated, frozen, hazardous, and time-sensitive deliveries and inspect all incoming shipments for damages, shortages, incorrect products, expiration dates, and shipping discrepancies.
• Share communication of departments stock requests, delivery and fulfillment with each requestor and Clinical Coordinators.
• Document receiving discrepancies and immediately report damaged, missing, or incorrect items to the Purchasing & Inventory Manager.
• Coordinate vendor returns, replacements, and credits when necessary.
• Develop and maintain the department stock lists that are required for each department.
• Assist with special tasks as assigned by the Purchasing & Inventory Manager.
• Support quarterly physical inventories, cycle counts and inventory reconciliations when necessary.
• Report inventory discrepancies, recurring receiving issues.
• Cross Train in all job functions of the Purchasing & Inventory Department to gain knowledge and the ability to assist when necessary.
• Perform additional duties as assigned by the Purchasing & Inventory Manager.

Safety Organization & Compliance

• Maintain a clean, safe, and organized receiving and storage environment.
• Properly store pharmaceuticals, refrigerated products, hazardous materials, and medical supplies according to manufacturer recommendations and hospital policy.
• Operate carts, pallet jacks, hand trucks, and other material handling equipment safely.
• Follow OSHA regulations, hospital safety standards, and infection control policies.
• Ensure compliance with all organizational purchasing, inventory, and receiving procedures.

Qualifications

• High school diploma or equivalent required.
• Previous experience in receiving, warehouse operations, logistics, inventory control, purchasing support, shipping, or distribution preferred.
• Experience in a veterinary, healthcare, or medical environment is preferred.
• Working knowledge of Microsoft Office and inventory management software.
• Ability to learn practice management software and purchasing systems.
• Basic mathematical skills and attention to detail.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently while contributing as part of a team.
• Fluent English skills (speaking & reading) are required for the role; fluency in multiple languages a plus!

About RBVH Red Bank Veterinary Hospital (RBVH) now located in Red Bank, NJ, proudly opened its new, state-of-the-art facility in May 2024an expansive, 100,000+ square foot space nearly twice the size of our original Tinton Falls location. This milestone marks the continuation of over 40 years of dedicated service to our community.

Nearby Communities RBVH attracts Veterinary Technicians from throughout the Jersey Shore region, Central New Jersey, and the New York metropolitan area, including:

• Tinton Falls, NJ
• Middletown, NJ
• Holmdel, NJ
• Colts Neck, NJ
• Freehold, NJ
• Marlboro, NJ
• Howell, NJ
• Eatontown, NJ
• Long Branch, NJ
• Asbury Park, NJ
• Staten Island, NY
• Brooklyn, NY
• Bayonne, NJ
• Jersey City, NJ

Know Someone Amazing? If this role isn't the right fit but you know a great Veterinary Technician, send them our way! Email View email address on click.appcast.io to learn more about current opportunities.

About Ethos Veterinary Health Ethos Veterinary Health, part of the NVA Group, is where you come to practice world-class medicine, and help shape what veterinary care becomes next. Across our network of 140 specialty and emergency hospitals, science moves forward, standards are elevated, and innovation is put into practice every day. You'll work alongside respected veterinary leaders in academic-caliber hospitals designed for learning, teaching, and discovery. Here, mentorship is a two-way street. You'll share your expertise, learn from others, and continue to grow, clinically, professionally, and personally. At Ethos, you inspire hope, deliver exceptional care, and pursue veterinary medicine at the highest level, together.

Join Us At Ethos, this isn't just a job, it's an opportunity to practice medicine at the highest level and help shape the future of veterinary care. Candidates can confidentially submit their CV to Talent Acquisition Partner Craig at View email address on click.appcast.io Equal Opportunity Employer Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.