Assistant Director for Facilities/Construction Projects

Assistant Director – Facilities/Construction Projects Residential & Dining Enterprises, Stanford, California, United States This role is currently designated as hybrid, which means eligibility for one day of telecommuting work. Hybrid schedules are discretionary and may change throughout the year depending on operational needs. Job Purpose This role will assist the Senior Associate Director for Project Delivery in overseeing projects, supporting multiple staff, and ensuring compliance with regulations, while also participating in planning, budgeting, and contract negotiations. The role will act as backup for the Senior Associate Director when they are away. This role will manage projects, driving projects to completion. It will manage multiple projects of various sizes and complexities simultaneously. It will manage a project team directly comprised of a project manager and project engineer. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor. Core Duties Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involvement of multiple disciplines. Direct development of an action plan and estimate requirements for resources, including management, labor, materials, and time needed to complete the project. Facilitate discussions and negotiations to drive recommendation consensus. Develop and help execute a comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success. Chart project management activities at this level: Charter origination or scope identification and shaping scope definition; manage multiple disciplines and stakeholders with university-wide impact, city, and county constituents. Conduct risk management, control, and reporting on risks associated with complex projects. Provide strategic oversight of finance management, delivering overall financial health and resource allocation across projects, with hands‑on project accounting and quality assurance/control responsibilities. Oversee quality assurance (QA) for all projects, establishing procedures to prevent quality problems from occurring in the first place, ensuring established standards for each project are met. Oversee quality control (QC) for all projects, ensuring ongoing inspections de‑identify and correct project defects, so each project is built according to the established quality standards. Lead project accounting for all projects, handling day‑to‑day financial operations, ensuring accurate and timely tracking of costs and payments across the project delivery portfolio. Minimum Requirements Education & Experience Bachelor’s degree in a related field and five years of related experience managing projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or a combination of education and relevant experience. Preferred technical education in engineering, architecture, construction management, or related fields. Preferred certification in Project or Construction Management. Knowledge, Skills And Abilities Highly effective written and oral communication skills to address a wide variety of audiences. Ability to assemble, engage, and lead cross‑functional teams productively. Demonstrated project management ability to employ integration, scope, time, cost, quality, human resources, communications, risk, and procurement components. Ability to balance customer expectations with project reality. Demonstrated resilience, diplomacy, influence, relationship building, and problem‑solving skills in a variety of situations. Keen grasp of interpersonal and impact awareness. Depth of knowledge in the technical discipline/domain needed to deliver projects. Preferred technical work experience in engineering, architecture, construction management, or related fields. Physical Requirements Frequently stand/walk, sit, perform desk‑based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds. Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds. Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more. Ability to maintain a valid non‑commercial California Driver’s license. Auditory acuity with ability to hear horns and bells. Visual acuity with ability to determine colors for finishes. Ability to climb scaffolding, ladders, stairs, etc. Working Conditions May work in active laboratories or outdoor environments. May be exposed to extreme hot and cold temperatures, high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80 dB TWA, allergens/biohazards/chemicals/asbestos, or heavy metals or work on roofs at heights greater than 10 ft. May drive a vehicle day and night. Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms. May work extended hours, evenings and weekends. Work Standards When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promotes culture of safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable university policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. Pay Range $175,000 - $185,000 per annum. Benefits Freedom to grow: Career development programs, tuition reimbursement, course auditing, and access to talks and events for professional growth. A caring culture: Superb retirement plans, generous time‑off, and family care resources. A healthier you: Access to fitness classes, health care benefits, and wellness resources. Discovery and fun: Historic sculptures, trails, and museums on campus. Enviable resources: Free commuter programs, ridesharing incentives, discounts and more. Additional Information Schedule: Full‑time Job Code: 4402 Employee Status: Regular Grade: K Requisition ID: 107981 Work Arrangement: Hybrid Eligible Consistent with its obligations under the law, Stanford will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the position. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr Inside Higher Ed