ACCOUNTING SERVICES ADMINISTRATOR - SES

Accounting Services Administrator - SES - 76003622

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include Paid Parental Leave Annual and Sick Leave Package Nine Paid Holidays State Health and Life Insurance Educational Benefits Contributory Retirement Plan

To learn more about FLHSMV and why it's a great place to work, visit our website at: flhsmv.gov/careers .

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This Accounting Services Supervisor II Position is within the Accounts Payable section, The incumbent in this position is authorized to supervise subordinates in auditing and processing for payment of any combination of purchase orders, grants, and/or contracts. The Incumbent is authorized to supervise subordinates in the utilization of MyFloridaMarketPlace (MFMP) eProcurement system, the Florida Accounting Information Resource (FLAIR) system, The Statewide Travel Management System (STMS), State of Florida PCard (WORKS), and the Financial Accounting Management Exchange (FAME) system for the processing of accounts payable transactions. They are authorized to analyze existing subsection accounting management systems and procedures for continuing operational efficiency and/or improvement. Authorized to develop work objectives, workloads, and deadlines with subordinates. This position is authorized to work with agency personnel, vendors, and auditors to answer policy questions related to the processing and payment of commodities/services and/or resolve any payment discrepancies. The incumbent is authorized to certify the accounts payable items in their area of responsibility at the close of the fiscal year. The incumbent in this position is authorized to process for payment all approved Invoices in accordance with the Department of Highway Safety and Motor Vehicles policies and procedures relating to procurement of commodities/services, the provisions of section 215.422, F.S., the rules and regulations od the Department of Financial Services (DFS), section 112.061, F.S., and DHSMV Management Policy #004. The person is authorized to use the FLAIR system, MFMP eProcurement system and a personal computer in the performance of their job duties.

Knowledge, Skills, and Abilities

Knowledge of various office procedures, practices, and principles and techniques of effective communication. Knowledge of FLAIR the State's accounting system and MyFloridaMarketPlace eProcurement System. Knowledge of the State of Florida accounting principles, practices and procedures. Knowledge of good customer service practices. Skilled in 10 key calculator, ability to pay invoices. Ability to work independently, require very minimal or no supervision. Ability to conduct interviews. Skilled as a problem solver, organizer and planner. Ability to identify work processes that must be changed to achieve goals. Ability to schedule activities and work product to meet established deadlines. Skilled in oral and written communication techniques. Ability to relate with peers, subordinates, and management in conducting day to day business. Able to establish and maintain effective working relationships with coworkers and customers.

Preferred Qualifications

Preference will be given to candidates with the following: Experience working with FLAIR, PCARD Works, and STMS systems. Experience processing disbursement invoices. Experience in customer service. Two or more years of financial reporting experience. Supervisorial experience. Experience composing professional written correspondence.

The elements of the selection process may include a skill assessment and/or oral interview. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI's Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI. FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: Tallahassee, FL, US, 32399