Administrative Assistant

Overview

We are seeking an Administrative Assistant to support managers, employees, and visitors by managing a variety of tasks that help ensure smooth, positive, and productive interactions within and outside the organization.

Responsibilities

• Provide administrative support to Partners and to the management team
• Help ensure the efficient operation of the team
• Coordinate travel and meeting arrangements
• Provide word processing and other document preparation
• Assist with special projects and other general office tasks, as needed
• Exercise independent judgment in making day-to-day decisions
• Prepares correspondences, including letters and memos for internal and external use
• Prepares monthly reports including gathering necessary data and making copies for distribution
• Maintains proper filing systems
• Responsible for the workflow of a specific departmental function
• Initiates action items from manager's meeting notes and distribute
• Assists manager with special projects as requested
• Aids clients, vendors, and subcontractor as necessary.
• Assit accounting with Accounts Payable and Accounts Receivable

Qualifications

Education and Experience:

• At least three years of office coordination and quality control experience in a distribution or manufacturing setting.
• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• Highly organized and able to successfully manage multiple projects at once
• Strong communication skills

Knowledge/Skills/Competencies:  

• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)