Director of Administration

Director Of Administration

Take on a leadership role where your executive administration expertise makes an impact. As Director of Administration, you'll serve as a trusted partner to the CEO and Board of Directors, ensuring effective governance and executive operations at one of North America's premier private clubs.

In this role, you will provide executive support to the Chief Executive Officer (CEO) and Board of Directors while overseeing Board governance, committee administration, member elections, and executive operations. You will manage confidential information, coordinate governance activities, support organizational compliance, and serve as a trusted partner to executive leadership.

The ideal candidate is highly organized, exercises sound judgment, communicates effectively, and thrives in a fast-paced executive environment.

Required Qualifications:

• Minimum 5 years of executive administrative, executive assistant, or senior administrative experience.
• Experience supporting executive leadership in a fast-paced environment.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem-solving and interpersonal skills.
• Valid driver's license meeting Club insurability requirements.

Preferred Qualifications:

• Experience supporting a CEO, Board of Directors, or executive leadership team.
• Bachelor's degree in Business Administration, Organizational Leadership, Communications, or a related field, or an equivalent combination of education and experience.
• Experience with board governance software or electronic records management systems.
• Knowledge of private club, hospitality, nonprofit, or member-based organizations.
• Experience coordinating board meetings, governance processes, or executive projects.

Benefits

Join one of the Top 10 Platinum Clubs of America and enjoy exceptional benefits and perks, including:

• Competitive pay
• PTO, Sick Pay, Holiday Pay, and Paid Parental Leave
• Annual Education Scholarship
• Tuition Reimbursement, Professional Development Scholarship
• Mentorship Program
• Internships
• Affordable medical, dental, and vision coverage
• Medical FSA and Dependent Care FSA
• FREE onsite medical clinic to all employees & their dependents
• Mental health, wellness, and virtual care resources
• FREE employee meals during shifts or meal stipend
• FREE golf and tennis
• Matching Retirement 401K Plan
• Retail discounts
• Pet insurance

*Please note, benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal).

Job Details

Responsibilities:

Executive and Administrative Leadership

• Provide executive administrative support to the CEO, Board of Directors, Board Committees, and senior leadership.
• Manage the CEO's calendar, travel, meetings, and executive correspondence.
• Coordinate Board meetings, executive retreats, and special events.
• Prioritize executive communications and identify issues requiring leadership attention.
• Maintain confidential executive, governance, and organizational records.
• Develop presentations, reports, agendas, and meeting materials.
• Supervise and mentor administrative staff to ensure consistent support and professional development.

Board and Committee Governance

• Manage the annual governance calendar for the Board and Committees.
• Coordinate Board and Committee meetings, including agendas, meeting packets, logistics, and documentation.
• Administer the Board's governance platform (Nasdaq BoardVantage) and maintain official records.
• Record and distribute accurate meeting minutes and monitor follow-up action items.
• Support Board member onboarding, orientation, and governance training.
• Coordinate annual Board evaluations and collaborate with external consultants.

Election and Member Voting Administration

• Administer Board elections in compliance with bylaws, policies, and election procedures.
• Support the Nominating Committee by preparing materials, coordinating meetings, and maintaining records.
• Manage annual member voting processes, communications, and election reporting.
• Coordinate member voting for major initiatives requiring member approval.

Policy, Compliance & Member Relations

• Partner with management, Board members, and legal counsel in the review, revision, approval, and communication of amendments to the Club Bylaws, Code of Conduct and Regulations, Board Governance Policies, and Election Rules and Regulations.
• Coordinate confidential governance and member disciplinary matters with leadership and legal counsel.
• Draft review, and issue professional correspondence to Members and other stakeholders on behalf of the Board of Directors or Chief Executive Officer, as authorized.
• Respond to member inquiries on behalf of executive leadership and the Board.
• Maintain strict confidentiality of executive, governance, legal, personnel, and member information.

Physical Requirements & Working Conditions:

• Occasionally exposed to extreme temperatures and inclement weather.
• Typical work hours – Monday-Friday, 8:00am-5:00pm, with the ability to work a flexible schedule as business needs require, including occasional early mornings, evenings, or weekends for Board, Committee, Member, and special meetings.
• Required to sit – Frequently
• Required to lift, carry, push and/or pull up to 20 pounds – Occasionally

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our Company

Desert Mountain Club is one of the nation's premier private clubs, located in the scenic foothills of North Scottsdale, Arizona. Spanning more than 8,000 acres, Desert Mountain features:

• Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course)
• Seven distinctive clubhouses with unique dining and banquet experiences
• Award-winning spa, fitness center, tennis, pickleball, and swim facility.
• Dozens of hiking and biking trails