Facilities and General Services Coordinator

CANDIDATE RESPONSIBILITIES

• Maintaining and accounting for Personal Protection Equipment and DSNAP inventory and distribution systems.
• Compliance with CFOP 40-2 Vehicle Management, maintain your client vehicle and other vehicles, and submitting the monthly logs in a timely manner.
• Maintaining the ERV (Emergency Response Vehicles & Trailers)
• Assisting the MASC with day to day needs and witnessing the destruction of mail on a weekly basis.
• Assisting with internal and external moves for the client.
• Making keys for employees who request them and managing a log of who has one.
• Managing the keycard system for several sites.
• Disposing of surplus materials and furniture in accordance with CFOP 80-2.
• Supplying employees with furniture and desks as needed.
• Install whiteboards, corkboards and pictures across the region in offices and hallways.
• Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.
• Assist with IT with equipment move and when a large move is taking place.
• Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.
• Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.
• Learning many different areas, where to go, and who to see. GPS is your friend!
• Each site you go to, introduce yourself professionally and give them a business card. Creating a directory will benefit you, as you will always have a point of contact for the site you’re visiting.
• Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear. ·When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while. Never authorize services without a purchase order.
• When impacted by a hurricane, you will need to assist with the Disaster Management to prepare our facilities and assets for the event and recovery efforts.
• Assuring all sites have NO safety issues before leaving. All safety issues need to be dealt with immediately.
• When someone is trespassing on client property, you need to ask them to leave. If they refuse, call 911 and immediately inform the client.
• Transfer surplus IT equipment.
• Conducting site inspections as directed across the region.

Skill - Required / Desired - Amount of Experience

• Ability to speak and understand English - Required
• Must have a high school diploma or equivalent - Required
• Must have a valid FL Driver's License and reliable transportation- Required
• Ability to conduct yourself and your business in a courteous respectful manner - Required
• Ability to work independently - Required
• Must have excellent communication stills - Required
• Ability to follow directives from supervisor and team leaders - Required
• Experience in supply/warehouse management - Required - 1 Years
• Experience maintaining a fleet of vehicles - Required - 6 Months
• Ability to use handcarts and hand dollies moving heavy furniture and office equipment - Required - 6 Months
• Experience with OSHA and safety regulations - Required - 6 Months
• Experience conducting facility site inspections - Required - 6 Months
• Experience with IT equipment - Required - 6 Months
• Ability to assist with Disaster Management preparing facilities and assets for event and recovery efforts - Required
• Familiar with Central FLregions and GPS - Required
• Ability to lift up to 50lbs - Required

DRIVING REQUIREMENTS

May occasionally drive a client vehicle to other client sites during emergencies.

OVERNIGHT TRAVEL

May occasionally have overnight travel during emergencies. Any travel from the client location will be on a client vehicle and that include gas, tolls, and maintenance. If an overnight is required which BTW it doesn’t happen often and is usually related to Emergency Management activities, yes hotel is included, and we provide meals or reimbursement.

WORK ENVIRONMENT

In this job you will have a very wide range of responsibilities. The following are some of the things you can expect to do in your day to day with General Services.

You are the first person and many times the only representative that many staff will see of General Services, therefore it is important that you conduct yourself and your business in a courteous respectful manner.

This is a responsible position, and you are expected to be able to work independently, and to keep your supervisor and team leaders informed of situations and to report updates accordingly.

These are many of the duties you will perform at General Services, and you will find that you will do many things that aren’t listed here. If you have an open mind and can manage your time, this job can be very rewarding, and you will be working with the best team.

Keep in mind that this is a very visible position.

Notes

Onsite

M-F, 8-5PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status