Accounts Payable Specialist

Accounts Payable SpecialistJob Description

The Accounts Payable Specialist plays a key role in managing high‑volume invoice processing, vendor relationships, and financial accuracy within QuickBooks Desktop. This position is centered on AP excellence—three‑way matching, reconciliations, payment processing, and month‑end support—while also assisting with basic accounts receivable tasks that can be learned on the job.

You’ll work closely with internal departments, vendors, and a collaborative accounting team to resolve discrepancies, ensure tax compliance, and support continuous improvement across accounting workflows.

Responsibilities

• High‑volume invoice processing — Process 50+ vendor invoices daily with accuracy and speed

• Three‑way matching — Match purchase orders, receiving documents, and invoices to ensure completeness

• PO verification — Confirm purchase order accuracy and resolve discrepancies with vendors and internal teams

• Invoice coding — Code invoices correctly and route for approval per company policy

• Vendor payments — Manage payment runs and maintain accurate AP records

• Tax compliance — Review invoices for sales tax and other tax‑related requirements

• Vendor reconciliations — Reconcile vendor statements and resolve outstanding balances

• Vendor communication — Respond to vendor inquiries and resolve payment issues

• Month‑end AP support — Assist with AP reconciliations, reporting, and close activities

Accounts Receivable Responsibilities (Trainable / Secondary)

These tasks do not require prior AR experience—they can be learned with training and support from the accounting team.

• Customer invoicing — Generate and distribute customer invoices

• Payment posting — Apply customer payments and maintain accurate AR records

• Aging report review — Monitor aging reports and follow up on outstanding balances

• Collections communication — Conduct professional, scripted collection calls

• Billing discrepancy resolution — Research and resolve basic billing or payment issues

• AR reporting — Assist with month‑end and year‑end AR reporting

General Accounting Support

• QuickBooks recordkeeping — Maintain accurate financial records

• Account reconciliations — Assist with reconciliations across AP and AR

• Audit support — Provide documentation and analysis for audits

• Process improvement — Collaborate on workflow enhancements

• Excel reporting — Use Excel for tracking, analysis, and reporting

Essential Skills

• 4+ years of hands‑on accounts payable experience in a high‑volume environment

• Strong proficiency with QuickBooks Desktop

• Solid experience with three‑way matching

• Ability to process 50+ invoices per day accurately

• Working knowledge of sales tax and invoice compliance

• Strong reconciliation skills and vendor communication abilities

• High attention to detail and accuracy

• Proficiency with Microsoft Excel (pivot tables, VLOOKUPs preferred)

• Strong organizational skills and ability to manage multiple deadlines

• Effective written and verbal communication

• Ability to maintain confidentiality of financial information

Additional Skills & Qualifications

• Bookkeeping experience supporting AP and basic AR

• Experience with account reconciliations and month‑end close

• Familiarity with purchase orders and AP workflows

• Ability to learn AR processes such as invoicing, payment posting, and collections

• Comfort working with accounting software and adapting to new workflows

Work Environment

This is a fully in‑office role, Monday through Friday, 8:00 AM to 5:00 PM, within a close‑knit accounting team of about 10 people. The company serves a wide range of businesses across the U.S. and offers a professional, collaborative environment focused on accuracy, reliability, and continuous improvement.

You’ll work extensively in QuickBooks Desktop, Microsoft Excel, and standard office systems. Professional attire is expected.

Job Type & Location

This is a Contract to Hire position based out of Somers, NY.

Pay and Benefits

The pay range for this position is $33.65 - $38.46/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Somers,NY.

Application Deadline

This position is anticipated to close on Jul 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.