Office & Operations Manager

Position: Office & Operations Manager

On-site: Full-time, hourly (non-exempt)

Location: San Francisco (225 Bush St)

Reports to: Head of Operations & Strategy

About rPotential

AI is changing how work gets done faster than most companies can plan for it. rPotential is a labor-market AI platform that maps where people, AI and automation fit, so enterprise leaders and the companies that serve them can make better decisions about next year's workforce. We're a small, senior team in San Francisco building something new, and the people here shape how the company runs.

The role

We're looking for an Office & Operations Manager to be the operational backbone of our San Francisco office. You'll work directly with our leadership team, including the CEO, and you'll be the person they rely on to anticipate needs, handle time-sensitive requests calmly, and keep the company running smoothly. We've also just moved into a new space and are still finishing the build-out, so you'll have a real hand in shaping it: furniture, layout, and how the team uses it. Beyond the space, you'll host our monthly company onsites and run the processes behind a fast-growing company: spend, vendors, employee onboarding and recruiting logistics.

What you’ll own

Leadership & company support

• Act as the point person for leadership on office, onsite and operational needs, including high-priority, last-minute requests
• Support leadership gatherings, visitors and in-office meetings, from logistics through follow-up
• Handle confidential information with discretion and professionalism
• Partner with Operations and Marketing on ad hoc projects as the company grows, including maintaining and updating r.Potential’s LinkedIn and other social media profiles.

Office build-out & design

• Lead the finish-out of our new space: source, order and coordinate delivery and installation of furniture and décor
• Shape the look and feel of the office so it reflects who we are, with spaces for focused work, collaboration and gathering
• Manage the build-out budget and timeline, and coordinate vendors, deliveries and building approvals
• Keep evolving the space as the team grows, so it's somewhere people want to be

Onsite's & company culture

• Plan and host our 2–3 day onsite's, when 25–30 teammates from across the country come together in SF
• Own the full experience: catering, happy hours, dietary needs, and setup, all within budget
• Help shape the in-office culture that makes people want to show up

Office & workplace

• Run day-to-day office operations: kitchen, supplies, mail, equipment
• Own our relationship with building management, including badge access, guest lists, gym access, repairs, deliveries and contractor approvals

Finance operations

• Manage the operations company card and own the monthly reconciliation and expense submission (receipt matching, GL coding, cost centers), on time and accurate
• Keep internal expense records clean and audit-ready

Vendor management

• Partner with our Infrastructure and Security team to manage vendor contracts, renewals and our vendor inventory
• Make sure every vendor has a signed contract and supporting agreements, and flag renewals before they hit

People operations

• Coordinate the physical side of onboarding and off-boarding: laptop shipping, badges and seating
• Schedule interviews and manage candidate logistics with HR, so candidates have a great first impression of rPotential

What you bring

• 2–5 years in office management, operations or administration, ideally in a startup or high-growth environment
• Experience working directly with senior leadership
• Experience managing a company card, expense reconciliation or vendor invoices
• Event or catering coordination experience
• Strong organization and follow-through: recurring deadlines don't slip on your watch
• Warmth and polish in how you deal with people, with good judgment and discretion
• Comfort with ambiguity and figuring things out
• Fluency with Google Workspace, Slack and Excel, and curiosity about AI tools (we use them heavily); Vanta, Jira or BambooHR are a plus

Why rPotential

• A front-row seat to how an AI company is built, working closely with the leadership team
• Help design and finish a brand-new office, and leave your mark on the space from the start
• Real ownership and visible impact from day one
• A role that grows with the company

Work model

On-site in San Francisco. This role is the heart of our office and onsite employee experiences, so it needs consistent in-person presence.

r.Potential is part of The Adecco Group, is one of the world’s largest employers. We believe in talent, not labels, and focus on the diverse and unique skills our people bring. We have zero tolerance for any unlawful discrimination or harassment, against any employee, associate, or candidate, at any stage of that person’s journey with us. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. rPotential is proud to be an Equal Opportunity Employer. Equal Opportunity Employer/Veterans/Disabled. Click here to read our Candidate Privacy Information Statement, which explains how we will use your information.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance

The anticipated annual base salary range for this position is between $75k - $100k. Compensation varies based on a variety of factors including, but not limited to, experience, education, key skills, and geographic location.

• medical
• dental
• vision
• term life and AD&D insurance
• short-term and long-term disability
• additional voluntary benefits
• commuter benefits
• wellness plans
• a 401k plan or a non-qualified deferred compensation plan
• Personal Time Off (PTO) on an accrual basis up to 152 hours a year
• 10 Paid Holidays
• 1 Community Service Day
• up to 6 weeks of Paid Parental Leave. PTO and holiday hours are prorated based on hire date within the calendar year.

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