Office Assistant II Student Records

Salary: $13.59 Hourly
Location : Killeen-Central Campus
Job Type: Full Time Hourly
Job Number: 202500188
Division: Student Services
Department: Registrar
Opening Date: 07/28/2026
Closing Date: 8/28/2026 5:30 PM Central


Summary of Position


The Office Assistant II is directly responsible to the Systems Registrar: Overall duties and responsibilities of the position is to process grade changes, process grades for the multiple entities, and provide general record keeping support services to students and staff, and perform routine clerical tasks.

Education and Experience


High School diploma and five years of clerical experience OR certification/successful completion of relevant trade school(30 credit hours) plus two years of wage earning clerical experience, OR an Associate Degree, (60 semester hours) from an accredited institution of higher education plus one year of wage-earning clerical experience.

Knowledge Skills and Ability

• Must have good customer service skills.
• Ability to take responsibility of projects to completion with minimum supervision.
• Demonstrated oral and written communication skills.
• Must be able to work with numeric and alpha filing systems.
• Ability to work in a fast-paced environment and multi-task.
• Ability to maintain confidentiality of student information.

Essential Functions

• Posting of grades to various portals, having great attention to detail.
• Assist in research and maintains documentation concerning grade changes and withdrawals.
• Run edit reports and assist in processing corrections to student data.
• Responsible for maintenance of personnel files for the employees under the Systems Registrar.
• Responsible for processing all personnel status forms for employees separating employment and initiating personnel requisition forms using the Applicant Tracking System NEOED.
• Monitor the Systems Registrars budget, enter all requisitions, work orders, and supply orders using the appropriate software systems.
• Operates office machinery including data entry terminal, computer, copier, optical digital machines, scanner, and telephone.
• Assist with student registration where needed.
• Process enrollment verifications for the Federal Investigators.
• Performs routine clerical work is support of the department.
• Other duties as assigned.

EEO Statement

Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call View phone number on click.appcast.io.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01


What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)

• High School Diploma/GED only
• Certificate of Completion or 30 college credits
• Associates Degree
• Bachelor's Degree
• Master's Degree
• I do not have a GED or High School Diploma

02


Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

03


Which of the following describes your ability to proofread and verify data entry and reports with a high degree of accuracy?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

04


How many years of experience do you have in a education setting?

• No Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience
• More than 6 Years Experience

05


How many years of clerical/administrative assistant experience do you have in the workforce?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience

06


How many years of wage earning clerical or customer service experience do you have in the workforce?

• No Experience
• 6 Months Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience

07


Are you a Veteran of the US Armed Forces?

• Yes
• No

08


I confirm that I have attached a copy of my transcripts showing conferred date of degree or college credits if I selected I have completed more than a high school diploma on this application. If transcript is not attached, application will be rejected.

• Yes
• No

Required Question