Accounts Receivable (AR) Specialist

Now Hiring: Accounts Receivable (AR) Specialist

Position Summary

An Accounts Receivable (AR) Specialist is responsible for managing incoming payments, ensuring accurate recording of transactions, and maintaining healthy cash flow within the organization. This role involves invoicing, collections, account reconciliation, and resolving billing discrepancies.

Why AIMS Companies

• Over 600 employees and 600+ pieces of equipment nationwide
• 18 facilities serving 4,000+ customers
• Strong reputation for safety, training, and operational excellence
• Opportunities for advancement and skill development

Key Responsibilities

• Generate and issue customer invoices accurately and on time
• Monitor accounts to ensure timely payments
• Follow up on overdue accounts via phone, email, or written communication
• Apply customer payments (checks, ACH, credit cards) to appropriate accounts
• Reconcile accounts receivable ledger to ensure all payments are accounted for
• Investigate and resolve billing discrepancies and customer inquiries
• Maintain accurate records of customer transactions and communications
• Prepare aging reports and assist with cash flow forecasting
• Collaborate with sales and customer service teams to resolve account issues
• Support month-end and year-end closing processes

Required Skills & Qualifications

• High school diploma or GED (Associate's or Bachelor's degree in Accounting, Finance, or related field preferred)
• 1 3+ years of experience in accounts receivable or accounting
• Strong understanding of basic accounting principles
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel
• Excellent attention to detail and organizational skills
• Strong communication and customer service abilities
• Ability to prioritize and manage multiple tasks

Preferred Qualifications

• Experience with ERP systems
• Knowledge of collections processes and credit policies
• Familiarity with financial reporting and reconciliation

Work Environment

• Monday Friday (In-office 4 days a week )
• May require extended hours during month-end close

Key Performance Indicators (KPIs)

• Days Sales Outstanding (DSO)
• Collection rates
• Accuracy of invoicing and payment application
• Reduction in overdue accounts

Benefits:

Benefits are available to full-time employees (30 or more hours per week).

• Medical, dental, vision, voluntary life insurance, and voluntary short-term and long-term disability insurance after 90 days.
• 7 paid Holidays.
• 40 hours vacation pay after 1 year; 80 hours after 2 years.
• Sick pay according to state laws
• 401(k) eligible with up to 50% company match on the first 6% after 1 year.