Staff Accountant

An established and growing Idaho-based real estate development and operating company is seeking an experienced Staff Accountant to oversee day-to-day accounting functions across a diverse portfolio of multifamily, commercial, retail, restaurant, hospitality, and related business entities. The successful candidate must have the accounting knowledge and professional experience to work independently, take ownership of recurring financial processes, identify and resolve discrepancies, and provide accurate information to ownership and outside professionals. The ideal candidate is quick on their feet, highly organized, detail-oriented, and comfortable managing multiple companies, properties, projects, deadlines, and competing priorities in a fast-paced environment. Primary Responsibilities: General Accounting and Financial Reporting Maintain accurate accounting records for multiple properties, companies, and related entities. Perform monthly, quarterly, and year-end closing procedures. Prepare and post journal entries, accruals, adjustments, and intercompany transactions. Prepare and review bank, credit card, general ledger, balance sheet, and account reconciliations. Review financial activity for accuracy and investigate discrepancies. Prepare financial statements, internal management reports, and supporting schedules. Maintain organized accounting records and supporting documentation. Assist ownership with cash-flow reporting, financial analysis, and special projects. Coordinate with outside accountants, tax professionals, lenders, property managers, insurance representatives, and other third parties. Accounts Payable and Cash Management Review invoices for proper entity, property, project, account coding, documentation, and approval. Load, organize, and track invoices through the Accounts Payable process. Prepare Accounts Payable reports by property, project, or entity for ownership review. Process approved payments by ACH, check, or other authorized methods. Ensure no payments are released without the required written approval. Monitor bank balances, scheduled payments, deposits, transfers, and outstanding transactions. Maintain vendor records, payment documentation, and appropriate internal controls. Research and resolve duplicate invoices, missing documentation, incorrect coding, and payment discrepancies. Property Management Accounting Perform accounting for multifamily and commercial real estate properties. Work within property management platforms such as Buildium, Entrata, Yardi, AppFolio, or comparable systems. Review rent rolls, tenant ledgers, deposits, delinquencies, concessions, credits, and adjustments. Reconcile property management software records to the general ledger and bank accounts. Coordinate with property management teams regarding financial activity, tenant charges, operating expenses, and account corrections. Assist with annual property budgets, operating projections, and variance reporting. Track expenses by property, department, project, and business entity. CAM and Tenant Reconciliations Prepare annual Common Area Maintenance reconciliations for commercial tenants. Review lease provisions relating to CAM, taxes, insurance, utilities, administrative fees, exclusions, caps, and tenant allocation methods. Prepare estimated CAM budgets and calculate tenant billings. Reconcile actual expenses against tenant contributions and prepare supporting schedules. Maintain documentation supporting CAM charges and respond to reconciliation questions. Track and allocate shared expenses among retail tenants, residential operations, events, hospitality businesses, and other users as applicable. RUBS and Utility Accounting Administer and reconcile Ratio Utility Billing System charges. Review utility invoices and allocate charges among properties, units, tenants, or operating entities. Reconcile billed amounts to utility expenses and identify billing discrepancies. Coordinate with property management personnel and third-party utility billing providers when necessary. Restaurant and Hospitality Accounting Perform accounting for restaurant, bar, event, and hospitality operations. Review and reconcile daily sales, merchant processor deposits, point-of-sale activity, refunds, chargebacks, and cash receipts. Track food, beverage, event, entertainment, and operating expenses. Reconcile sales activity to bank deposits and accounting records. Assist with sales tax, liquor-related financial records, payroll allocations, and vendor payments. Maintain accounting separation among multiple locations, concepts, and legal entities. Insurance, Taxes, and Compliance Assist with property, liability, workers' compensation, and other insurance renewals, audits, allocations, and supporting documentation. Allocate insurance expenses among applicable properties and entities. Assist with property tax tracking, payment schedules, reconciliations, and assessments. Prepare schedules and supporting documents for annual income tax preparation. Assist with sales tax, payroll tax, business licensing, and other recurring filings. Coordinate with outside CPAs and tax professionals to provide requested records and workpapers. Maintain calendars for recurring tax, insurance, licensing, loan, and reporting deadlines. Payroll and Related Accounting Review payroll activity and allocations among entities, properties, departments, and projects. Reconcile payroll reports, benefit deductions, payroll liabilities, and related general ledger accounts. Coordinate with payroll providers and management to resolve discrepancies. Maintain confidentiality regarding employee, payroll, banking, and ownership information. Loans and Lender Reporting Track loan payments, interest, principal balances, escrow activity, and financing obligations. Reconcile loan statements to the general ledger. Prepare financial information and reports requested by lenders. Maintain organized loan documents, reporting deadlines, and payment schedules. Required Qualifications: Bachelor’s degree in Accounting, Finance, or a closely related field. At least five years of progressive accounting experience. Prior accounting experience within property management, commercial real estate, or multifamily housing. Experience preparing CAM reconciliations and supporting schedules. Knowledge of RUBS or other utility-allocation methods. Experience using property management accounting software such as Buildium, Entrata, Yardi, AppFolio, or a comparable platform. Strong understanding of general ledger accounting, journal entries, reconciliations, accrual accounting, and month-end close. Strong Microsoft Excel skills. Experience managing accounting functions for multiple properties or legal entities. Ability to independently research discrepancies and carry matters through to resolution. Ability to organize and prioritize a high volume of assignments without sacrificing accuracy. Strong written and verbal communication skills. Demonstrated discretion when handling confidential financial and business information. Preferred Qualifications: Experience with both Buildium and Entrata. Restaurant, bar, event, or hospitality accounting experience. Experience with property taxes, insurance audits, lender reporting, and outside CPA coordination. Familiarity with sales tax, payroll accounting, merchant processing, and point-of-sale reconciliations. Experience working directly with business owners or executive leadership. Ideal Candidate The right candidate will: Think quickly and remain composed when priorities change. Be capable of moving between property accounting, restaurant accounting, Accounts Payable, taxes, insurance, and ownership requests throughout the day. Understand how individual transactions affect the broader financial picture. Ask appropriate questions rather than making unsupported assumptions. Identify problems, recommend solutions, and follow through without requiring constant direction. Maintain accuracy while working under time-sensitive deadlines. Communicate clearly with owners, employees, vendors, tenants, property managers, and outside professionals. Take responsibility for their work and follow established approval procedures. Be comfortable entering an evolving accounting environment and helping improve processes, documentation, and internal controls. Seek a long-term opportunity to grow with the organization. This position is intended for an experienced accounting professional seeking a long-term role with increasing responsibility. The Senior Property Accountant will work directly with ownership and gain broad exposure to the organization’s real estate, property management, restaurant, hospitality, and investment operations. As the candidate demonstrates a thorough understanding of the organization and the ability to lead its accounting functions, the position may develop into an Accounting Manager, Assistant Controller, or Controller-level role. Compensation and Benefits: Paid time off and company holidays. Professional development and advancement opportunities. Direct exposure to ownership and executive decision-making. Opportunity to help develop and improve accounting procedures and internal controls. #J-18808-Ljbffr Vida Properties