Legal Recruiting Coordinator

Legal Recruiting Coordinator

Full-service Texas firm is seeking a Legal Recruiting Coordinator for their Austin office. Schedule: WFH - one day a week after a training period. Hours: 8am-5pm. Benefits: Parking is 100% paid and they offer full benefits.

Position Summary: Seeking a highly organized and collaborative Legal Recruiting Coordinator to support the firm's attorney recruiting, law student hiring, and summer associate programs. Working closely with the Attorney Development & Recruiting Manager, this position plays an important role in delivering a seamless and professional recruiting experience for candidates, attorneys, and firm leadership. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced professional environment. This role requires strong communication and project-management skills, sound judgment, discretion, and a commitment to providing an exceptional candidate experience.

Essential Responsibilities

• Coordinate all phases of lateral attorney and law student recruiting, including job postings, resume review, candidate communications, interview scheduling, and search firm coordination.
• Coordinate interview logistics, including identifying appropriate interviewers, scheduling interviews, collecting evaluations, preparing feedback summaries, and arranging candidate travel as needed.
• Conduct research and assist with sourcing potential lateral candidates through LinkedIn, legal databases, bar publications, and other resources.
• Coordinate candidate due diligence, including bar verification, background and reference checks, conflicts information, and other required documentation.
• Prepare, distribute, and track offer and candidate correspondence.
• Maintain accurate candidate records and recruiting data in the firm's recruiting systems.
• Partner with the Recruiting Manager, hiring attorneys, and other firm departments to support the onboarding and integration of new attorneys.
• Coordinate 1L and 2L recruiting activities, including resume review, screening interviews, callback interviews, and candidate communications.
• Coordinate and support the firm's participation in on-campus interviewing (OCI) programs, law school job fairs, and other student recruiting programs, including registration, interviewer scheduling, candidate selection, interview materials, and post-interview follow-up.
• Serve as a point of contact with law school career services offices regarding OCI programs, job fairs, resume collections, recruiting timelines, and other campus recruiting opportunities.
• Assist with identifying and evaluating law schools, job fairs, and recruiting programs that align with the firm's hiring needs and recruiting strategy.
• Coordinate attorney participation in campus interviews, job fairs, networking events, panel discussions, and other law school recruiting activities.
• Assist with planning and executing law school receptions, informational sessions, networking events, and other programs designed to build relationships with prospective candidates.
• Coordinate travel and logistics for attorneys participating in campus recruiting and job fairs, as needed.
• Manage candidate follow-up, offers, and other correspondence following campus interviews and recruiting events.
• Maintain recruiting schedules, candidate records, and reporting related to law student and campus recruiting activities.
• Assist with the planning and execution of the firm's summer associate program, including orientation, training, work assignments, evaluations, social events, and travel.
• Coordinate day-to-day summer program schedules, including attorney lunches, meetings, social activities, and other programming.
• Plan and coordinate summer associate events, including researching venues and vendors, obtaining proposals, managing logistics, and providing on-site support when needed.
• Track summer program expenses and assist with budget management.
• Coordinate the evaluation and feedback process and assist with preparation of summer associate offers.
• Maintain recruiting databases, reports, metrics, budgets, surveys, and department records.
• Manage recruiting-related job postings, search firm agreements, invoices, reimbursements, and expense processing.
• Assist with market and competitive research related to attorney recruiting.
• Coordinate conflict-of-interest and background research processes for prospective hires in accordance with firm policies and ethical requirements, and provide backup support to the Conflicts Coordinator as needed.
• Collaborate with Human Resources, IT, Marketing, Finance, and other departments to support a smooth onboarding experience.
• Provide administrative and project support to the Recruiting Manager and recruiting initiatives as needed.

Qualifications

Education & Experience

• Bachelor's degree preferred, or an equivalent combination of education and relevant experience.
• 2+ years of recruiting, talent acquisition, or related experience in a law firm, legal environment, or professional services organization preferred.
• Prior experience supporting attorney or law student recruiting is strongly preferred.
• Experience with applicant tracking systems, recruiting databases, or similar technology preferred.
• Experience with on-campus interviewing preferred.

Skills & Abilities

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to interact professionally and confidently with attorneys, candidates, firm leadership, law schools, search firms, and business professionals.
• Ability to manage multiple projects and competing deadlines in a fast-paced environment.
• Strong follow-through, initiative, and problem-solving skills.
• Ability to work independently while also collaborating effectively as part of a team.
• Sound judgment and discretion when handling confidential and sensitive information.
• Strong client-service orientation and commitment to providing an excellent candidate experience.
• Proficiency with Microsoft Office and comfort learning recruiting databases and other technology platforms.

Additional Requirements

• Flexibility to work additional hours during peak recruiting periods and the summer associate program.
• Ability to travel periodically for recruiting events, summer programming, and inter-office activities; travel may be up to approximately 20%.
• This position follows a hybrid schedule, with four days in the office and one remote workday each week. The remote workday may vary based on recruiting events and business needs.