Office Administrator/Project Coordinator

The office Administrator is responsible for ensuring the efficient day-to-day operation of the Florida Process Controls office while providing administrative and project support to the engineering, project management, and operations teams. This position plays a key role in maintaining an organized office, coordinating project documentation, supporting material logistics, and helping project teams execute work efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working in a fast-paced technical environment with engineers, project managers, vendors, and customers. Skills and Qualifications High School Diploma or equivalent Valid Driver's License 2+ years of administrative, office coordination, or project support experience Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and PDF creator/editor Excellent written and verbal communication skills, including fluent English communication skills (written and verbal) Strong organizational and time-management abilities Ability to prioritize multiple assignments with minimal supervision High attention to detail and commitment to accuracy Professional demeanor with strong customer service skills Experience supporting engineering, construction, manufacturing, or industrial organizations preferred Experience with project documentation or document control preferred Schedule Part-Time (approximately 30 hours per week) Office hours are Monday through Friday, 8:00 AM - 5:00 PM Flexible schedule within normal business hours Responsibilities Administrative Support: Serve as the primary administrative resource for the Florida office Answer and direct incoming phone calls, emails, and visitors Prepare, organize, and distribute correspondence and project documentation Assist Branch Managers and Project Managers with document preparation, data entry, reports, and project administration Maintain electronic and physical filing systems in accordance with company standards Support meeting scheduling, travel arrangements, and calendar coordination as needed Project Support: Assist project teams with preparing project submittals, closeout documentation, and customer deliverables Maintain project documentation and records throughout the project lifecycle Support document control activities, including document revisions and distribution Assist with project start-up and closeout administrative activities Help ensure project records are complete and properly archived Office Operation: Maintain a clean, organized, and professional office environment Coordinate office maintenance, cleaning, and facility needs Oversee office supply inventory and place orders as needed Coordinate company meetings, training events, and employee activities Support onboarding activities for new employees Shipping, Receiving, & Materials: Coordinate incoming and outgoing shipments Receive and verify deliveries Track incoming materials and follow up with vendors on delayed shipments Support material tracking Assist with inventory organization and stock management Success Factors Successful candidates will demonstrate: Strong organizational and planning skills Excellent attention to detail Initiative and willingness to solve problems independently Ability to communicate professionally with employees, customers, and vendors Flexibility is a fast-paced project environment Positive attitude and strong team orientation Commitment to providing exceptional internal customer service #J-18808-Ljbffr SCIO Automation North America