Sales Administrator
$52k - $60kPasona NA
Job Title : sales operations
Salary : $52k-$60K(DOE), non-exempt
Work Hours: 8:30-17:30 - 1h Lunch Break
Location : San Jose, CA Onsite
Position Summary
We are seeking a detail-oriented and proactive Sales Operations & Customer Support Coordinator to support order management, logistics coordination, and OEM customer account operations. This position will serve as a key liaison among customers, internal departments, and manufacturing sites in Japan to ensure smooth order fulfillment, on-time delivery, and efficient supply chain operations. Key Responsibilities
1. Sales Administration & Order Management
Application Form
Salary : $52k-$60K(DOE), non-exempt
Work Hours: 8:30-17:30 - 1h Lunch Break
Location : San Jose, CA Onsite
Position Summary
We are seeking a detail-oriented and proactive Sales Operations & Customer Support Coordinator to support order management, logistics coordination, and OEM customer account operations. This position will serve as a key liaison among customers, internal departments, and manufacturing sites in Japan to ensure smooth order fulfillment, on-time delivery, and efficient supply chain operations. Key Responsibilities
1. Sales Administration & Order Management
- Create and manage Sales Orders (SO) and Purchase Orders (PO)
- Process sales transactions and issue customer invoices
- Review and process customer POs through customer systems and portals, including PO acknowledgment
- Maintain accurate order and customer records in ERP/customer systems
- Coordinate delivery schedules with factories, primarily in Japan
- Adjust shipment schedules based on customer required dates (Need Date)
- Support forecast-based purchasing and inventory planning
- Monitor order status and proactively communicate schedule changes
- Arrange domestic and international shipments
- Track inbound/outbound shipments and manage logistics activities, including import/export coordination
- Prepare shipping documentation and coordinate with headquarters in Japan
- Work closely with freight forwarders and logistics providers to ensure timely delivery
- Support management of OEM customer accounts, especially key accounts
- Monitor customer portals for demand forecasts and PO management
- Coordinate customer requests related to shipments, delivery schedules, and invoicing
- Maintain strong customer communication and ensure high service levels
- Act as a liaison between Japanese factories and overseas customers regarding procurement, delivery schedules, and shipping matters
- Coordinate with internal departments such as Sales, Accounting, and Logistics
- Support smooth communication and issue resolution among all stakeholders
- Experience in sales operations, order management, customer service, or supply chain coordination
- Knowledge of logistics, shipping, and import/export processes preferred
- Strong organizational and multitasking skills with attention to detail
- Excellent communication and coordination abilities
- Proficiency in Microsoft Office and ERP systems
- Japanese language skills is a must.
Application Form
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Sales Administrator in San Jose, CA vacancy
- ...Position Overview The Sales Coordinator supports the sales team by managing operational and administrative tasks across the sales lifecycle. In Lineal’s legal technology and eDiscovery environment, this role helps ensure smooth onboarding, accurate documentation, and...SuggestedContract workInternshipWork at office
Lineal Services
Santa Clara, CA2 days ago - ...Position Summary The Sales Coordinator – USA is responsible for coordinating and advancing sales opportunities, from the qualified... ...as needed. Required: ~ Bachelor’s degree in Business Administration, Healthcare, Life Sciences, or another relevant field. ~3–5...SuggestedContract workRemote work
Arineta Ltd
Santa Clara, CA23 hours ago - ...Sales CoordinatorThe Sales Coordinator supports sales and project execution by coordinating the key aspects of proposal development, vendor collaboration, order management, and client communication. The Sales Coordinator exercises independent judgment in prioritizing project...SuggestedWork at officeLocal area3 days per week
KBM-Hogue
San Jose, CA23 hours ago - ...Sales CoordinatorThe Sales Coordinator is a self-motivated sales professional to work with the Sales Team, Strategic Accounts Team and Dealer Principals in providing product specifications, budgetary pricing proposals, and basic sales support functions. This full-time...SuggestedFull timeContract work
PeopleSpace - A Best In Class Haworth Partner
San Jose, CA4 days ago - ...Sales Coordinator The Sales Coordinator is a self-motivated sales professional to work with the Sales Team, Strategic Accounts... ...maintaining client standards, i.e. project finish schedules Administrative Support Adhere to company established policies, processes &...SuggestedFull timeContract work
PeopleSpace - A Best In Class Haworth Partner
San Jose, CA4 days ago - ...Hotel Sales Coordinator Hotel Sales Coordinator assists clients in booking hotel meeting and event spaces, supporting the efforts of the team within his department as well as providing services directly to the client. The coordinator also works with various hotel departments...Hourly pay
Spark - San Jose Airport
San Jose, CA1 hour ago $30 per hour
...Catering Sales Manager Your goal? Driving superior sales performance and delivering unparalleled experiences for our couples.... ...finish, ensuring seamless execution and client satisfaction Administrative Tasks: Keep precise records of event details, contracts, and administrative...Full timeLocal areaShift workWeekend workAfternoon shiftWedgewood Weddings & Events
San Jose, CA2 days ago$60k - $75k
...Inside Sales Coordinator The Inside Sales Coordinator works in the sales department to provide administrative support to our sales team. Benefits CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support...Temporary workCalPortland
San Jose, CA4 days ago$22.1 per hour
...they are a part. Staff members are deeply valued both by the community in which they serve, their fellow colleagues, and company administration. A strong sense of teamwork, empathy, and dedication exists amongst Gardner staff that truly embodies what health care...Permanent employmentFull timeWork at officeImmediate startGardner Family Health Care
San Jose, CA2 days ago- Hyatt Hotels Corporation in Santa Clara, CA, is seeking a Sales & Events Administrative Assistant who thrives in a fast-paced environment. This role provides administrative support to a team of Sales and Events Managers, coordinating schedules, preparing documents, and...
- ...Job Description Job Description The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment. Responsibilities: Maintain calendar of appointments and meetings Create and maintain filing systems...Work experience placementWork at officeLocal area
Z & L Properties Inc
San Jose, CA1 day ago - ...Description Job Description We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the...Full timeWork at officeFlexible hours
Omni Design Technologies
Milpitas, CA5 days ago $20 - $25 per hour
...Job Description Job Description Job Title: Administrative Assistant / Customer Service Representative Location : On-site , Cupertino Job type : Full Time Contractor ( 30 -40 hours ) Pay Range : $20-25 /hour, depending on experience Think Academy Silicon...Full timeFor contractorsWork at officeThink Academy US
Cupertino, CA4 days ago- Job Description Job Description Description: Join San Andreas Regional Center – Where Every Role Matters. San Andreas Regional Center (SARC) is one of 21 regional centers in California, funded by the State and rooted in the values of the Lanterman Act. As a...Work experience placementWork at officeFlexible hours
San Andreas Regional Center
San Jose, CA15 days ago - ...Sales CoordinatorPerforms administrative functions in support of property sales leaders.Sales Manager or Front Office Manager – Director of Sales or General ManagerYour FocusPromptly answer telephone calls and communicate relevant account information to managers and departments...Full timePart timeWeekend work
The Rittenhouse Hotel
Sunnyvale, CA1 day ago $24 - $28 per hour
...relationship management and customer support in an order processing or administrative environment. Proficiency with ERP systems, including... ...specialist is beneficial. Experience in administrative support, sales support, or general administration is an advantage....Contract workTemporary workWork at officeMonday to FridayShift work- ...Job Title: Sales Coordinator - Data Center Location: Fremont, CA (Onsite) Company: Yinlun TDI LLC About Yinlun TDI LLC Yinlun TDI LLC is a leading provider of advanced thermal management solutions for the U.S. automotive, commercial truck, and off highway markets...Full timeTemporary work
Yinlun TDI, LLC
Sunnyvale, CA1 hour ago $26 - $28 per hour
...Sales CoordinatorSalary range is from $26-$28/hour.What will you be doing most days?Initiate and follow up on leads for your market segmentProvide administrative support to the Director of Sales and/or the Sales ManagerWork collaboratively with the entire hotel team to...OTO Development
Sunnyvale, CA23 hours ago- ...School Operations AdministratorOperations Administrator to operate smoothly and effectively, supporting colleagues who deliver an outstanding experience for students.This an excellent opportunity for someone who enjoys variety, takes ownership and is motivated by improving...
Jobs for Humanity
San Jose, CA2 days ago $33.65 per hour
...About the Role: As a Sales Support Coordinator you will provide general administrative support to an office or group of sales professionals. The Client Services Associate collects, compiles, and analyzes sophisticated data and information and creates straightforward...Hourly payWork at officeVisa sponsorshipFlexible hoursCBRE
San Jose, CA3 days ago$33.65 per hour
...Sales Support Coordinator CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Sales Support Coordinator position is $33.65 per hour and the maximum salary for the...Hourly payCBRE Group
San Jose, CA3 days ago- ...Remote Insurance Sales & Service CoordinatorRemote Insurance Sales Representative – Full-time Flexible Hours, High Earnings, & Growth PotentialAre you looking for a flexible, remote career that offers unlimited earning potential and career advancement? We are seeking motivated...Full timeRemote workWork from homeFlexible hours
Pacific Coast Careers
San Jose, CA1 day ago - The RoleThis is a quantitative capital markets role. You will develop and own Gridmatic's corporate model, the analysis behind how we deploy capital, and the collateral and credit requirements that support our trading operations. Power markets are volatile, our capital ...Home officeFlexible hours
Gridmatic
Cupertino, CA1 day ago $18 - $22 per hour
Hobby Lobby is seeking Retail Associates / Cashiers to assist customers, operate registers, and support daily store operations. Retail Associates are responsible for operating cash registers, processing cash and card payments, assisting customers with purchases, stocking...Hourly payFull timePart timeSeasonal workHobby Lobby
Cupertino, CA2 days ago$17 - $17.6 per hour
...delivering outstanding customer experience. The primary responsibilities include operating and managing the front counter point-of-sale (POS) system while ensuring a smooth pleasant shopping experience for every customer.Primary DutiesProvide excellent customer service...Hourly payPart timeBig 5 Sporting Goods
Campbell, CA3 days ago$45k - $50k
...Why Join Iviry? At Iviry, the Sales & Marketing Associate is more than an entry-level support role. Youll own real pipeline systems from day one, — outreach, CRM health, and conference follow-up — that directly affect Ivirys growth as a veteran-owned cybersecurity...Full timeFor contractorsInternshipLocal areaRemote workIviry IT
Santa Clara, CA3 days ago- ...deal with customers.Maintain awareness of all promotions and advertisements.Accurately and efficiently ring on registers (Point of Sale Terminals) and maintain all cash at registers.Must scan every item at the point of sale 100% of the time no exceptions.Maintain orderly...Hourly payFull timePart timeFixed term contractSeasonal workAll shiftsFlexible hoursShift workAfternoon shift
Ace Hardware
San Jose, CA23 hours ago $18.45 - $19.05 per hour
...delivering outstanding customer experience. The primary responsibilities include operating and managing the front counter point-of-sale (POS) system while ensuring a smooth pleasant shopping experience for every customer. Primary Duties Provide excellent customer...Hourly payPart timeFlexible hoursBig 5 Sporting Goods
San Jose, CA23 hours ago$65k - $95k
...Office Manager/Executive Administrative Assistant We are a fast-paced, cutting-edge semiconductor company based in the heart of Silicon... ...Administrative Assistant to anchor our business operations and support our sales, engineering, executive and senior management team members....For contractorsWork at officeWork from homeFlexible hoursRohm Semiconductor
Santa Clara, CA1 day ago$125.5k - $165k
DescriptionOverviewThe Sales Account Manager is responsible for driving revenue growth and managing key customer relationships within assigned territory. This role combines technical expertise, strategic account management, and strong interpersonal skills to identify new...Omnivision Technologies
Santa Clara, CA3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Sales Administrator. Be the first to apply!
Related searches