Academic Advisor

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:Academic Staff Employment Type:Regular Job Profile:Academic Advisor Job Summary:

The University of Wisconsin-Madison's College of Engineering (COE) seeks a dynamic professional to join our undergraduate academic advising office as an academic advisor.

COE academic advisors assist students throughout their undergraduate academic careers, especially during periods of important transitions. The COE academic advising office utilizes a high-touch advising model to develop supportive and compassionate professional relationships with assigned advisees.

In addition to their primary responsibility of advising students, academic advisors work collaboratively with departmental representatives to implement and manage student services, including curricular management, schedule of classes and enrollment management. Academic advisors also contribute to the planning and execution of various student programs and large-scale, in-person events and initiatives associated with the advising office and the other offices in the COE academic affairs unit, ensuring a comprehensive approach to student success. All COE academic advisors also participate in campus Student Orientation, Advising, and Registration (SOAR) programming during the summer and a few days every January, advising all incoming COE first-year and transfer students in a majority in-person format.

This position requires some work to be performed in-person, onsite, at a designated campus work location. This position works in-person on campus and is eligible for one remote day per week after 6 months of onboarding and training are complete. This position is required to occasionally support programming during evenings and weekends.

Key Job Responsibilities:

• Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources

• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum

• Receives, processes, and responds to academic inquiries according to established policies and procedures

• Supports CoE undergraduate academic affairs unit and academic departments on various programming and initiatives, including curricular management and related responsibilities; outreach; recruitment; and scholarship recruitment efforts.

• Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college

• Implements academic advising events such as workshops, panel discussions, and guest speakers

• Works to support the idea of engineering for all in advising practices and procedures; supports and enhances a climate of inclusive excellence for students and colleagues.

• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies

• Proactively engages students as needed

Department:

College of Engineering, Academic Affairs.

The undergraduate academic advising office is part of CoE's academic affairs unit, a diverse and vibrant organization that includes academic advising, the Engineering Student Center, career services, student leadership, scholarships, and student wellness.

Compensation:

The starting salary for the position is $58,000, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to thecampus benefitswebpage.

Required Qualifications:

Required at least one year of experience post-bachelor's degree in one of the following:

• Student services experience in higher education or secondary education

• Teaching experience in higher education or secondary education

• Professional experience in engineering or engineering-related field

• Professional experience in counseling

Also required:

• Proven ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive and caring manner

• Demonstrated adaptability, with the ability to manage uncertainty and remain flexible in a dynamic and evolving environment

• Strong interpersonal skills and professionalism in communicating with faculty, staff, students, visiting students and families, and the general public

• Excellent written, verbal and problem-solving skills

• Proven commitment to increasing access in science, technology and engineering and the ability to work with diverse student populations

Preferred Qualifications:

• Academic advising experience in higher education

• Experience working with or teaching students in engineering, math, or physical/biological/natural sciences at the higher education or secondary education levels

• Experience working on a team to create, implement or deliver projects or programming.

• Experience delivering information to a wide variety of audiences in a variety of formats (i.e. written communication, presentations, etc.)

• Understanding of the engineering profession and engineering curricula, and ability to relate that understanding to current and prospective students

Education:

Bachelor's degree Required (preferred in engineering, social science, physical/natural sciences or related field).

Master's degree Preferred (preferred in engineering, counseling and/or adult and higher education, or physical/natural science).

How to Apply:

To apply for this position, select either "I am a current employee" or I am not a current employee" under Apply Now. You will then be prompted to upload a letter of qualifications and resume/CV. Important: The application has only one attachment field. Upload the required documents in that field, either as a single combined file (PDF preferred) or as multiple files in the same upload area.

You are required to attach both a cover letter/letter of qualifications and resume/CV that should address how your training and experience align with the Required and Preferred Qualifications listed above.

As part of your letter of qualifications, please address the following items:

• Why you are interested in working in engineering undergraduate advising;

• How your professional background and previous work experience relate to this position

The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Applicants that do not submit all materials or do not clearly show that they meet the requirements will no longer be considered.

Selected applicants will receive an invitation to participate in phone or virtual interviews shortly after the application deadline. Those moving on to final round interviews will be invited to an in-person interview at UW-Madison.

Once finalists are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

Please be aware that successful applicants are responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you would have to provide proof of work authorization and eligibility to work.

The College is not an E-Verify employer and therefore we cannot accept F-1 OPT STEM Extensions for employment eligibility.

Contact Information:

Beth Brandl, Department Administrator, at View email address on click.appcast.io View phone number on click.appcast.io.

Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.