STAFF ASSISTANT - 42004336 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Requisition No: 882269

Agency: Agriculture and Consumer Services

Working Title: STAFF ASSISTANT - 42004336 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Pay Plan: Career Service

Position Number: 42004336

Salary: $41,000.18

Posting Closing Date: 08/24/2026

Total Compensation Estimator Tool

STAFF ASSISTANT

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

***INTERNAL AGENCY OPPORTUNITY --
ONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT
OF AGRICULTURE AND CONSUMER SERVICES WILL BE CONSIDERED***

The headquarters for this position is located in Tallahassee, Florida.

Staff Assistant Duties:

Assists the Supervisor

Agency Fleet Management: With appropriate supervision, assists with overall fleet management. Ensures completion of monthly vehicle logs by vehicle operators and ensures data from the logs is entered into Fleetwave. Updates the agency’s AVIMS fleet management Sharepoint page to ensure accurate records are kept of each vehicle in the agency’s fleet regarding vehicle data including state tag numbers, location, assignment, mileage and disposal information. Assists with the preparation of vehicle movement and vehicle disposal documentation for DMS at the end of vehicle lifecycle. Requests Sunpass stickers for agency vehicles. Assists with other fleet management projects as directed

Agency Annual Promotional Process: With appropriate supervision and direction, assists with the agency’s annual promotional process. Schedules process meetings at the direction of the SMAII-SES. Assists with preparation of meeting notes and follow up needs. Assists with the cataloging and preparation of final test questions once approved by the SME panel. Assists with test scheduling and other administrative preparations for the annual exam cycle. Compiles other promotional process documents as necessary for a successful exam cycle.

Inventory of Agency Assigned assets: Assists with agency inventory responsibilities. Attends annual inventory training as prescribed by the department and participates in the annual inventory process. Scans inventory items as directed. Provides administrative assistance to the SMAII-SES to ensure all agency assets are tracked and accounted for. Makes entries to agency databases related to assets and asset movement. Creates ICRs in Cherwell as directed.

Other Administrative Duties

Provides assistance and/or completes other administrative or support tasks assigned by the chain of command. Administrative duties may include any functions or tasks supporting the administration, operations, or functions of the Office of Agricultural Law Enforcement. Attends meetings and travels as required. Operates and/or utilizes a variety of business and office equipment and machines including computers, photocopying equipment, scanners, calculators, etc.

Reception Backup

Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff.

Documentation Support

Researches records and traces documents. Organizes and maintains records, filing systems, databases and inventories. Enters and reviews data for accuracy and completeness.

Other

Perform other related duties as required.

Minimum Qualifications:

• A high school diploma or its equivalent and three (3) years of secretary or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of the secretarial or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Knowledge, skills and abilities:

• Knowledge of the procedures and techniques for effective communication.
• Ability to make independent decisions.
• Ability to report information clearly, concisely and accurately.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with other.

Selection Process - The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to:

• A completed State of Florida Employment Application.
• A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
• Oral Review Board.
• Background Investigation.
• Fingerprinting.
• Drug Screening.

Salary - $41,000.18

Contact – Holly Chaires at View phone number on aiapply.co or View email address on aiapply.co with any questions or concerns.

Notes - If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.

Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on aiapply.co). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.