Executive Assistant

Job #: 310845 Title: Executive Assistant Location: Baton Rouge, LA Salary Range: Position: Executive Administrative Support Description:
Lofton Staffing is seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level administrative support to an executive/VP-level leader in a fast-paced healthcare environment. This is an excellent opportunity for a seasoned administrative professional who thrives in a high-stakes setting, understands executive priorities, and can anticipate needs while handling confidential information with discretion.

• Provide comprehensive administrative support to an executive/VP-level leader.
• Manage complex calendars, schedules, meetings, appointments, and changing priorities.
• Coordinate business travel arrangements, itineraries, and related logistics.
• Answer and screen phone calls and respond to inquiries with professionalism and excellent customer service.
• Prepare, proofread, edit, and format executive correspondence, including letters, memoranda, reports, presentations, and other communications.
• Handle confidential, sensitive, and time-critical information with discretion.
• Purchase and order office supplies and process incoming and outgoing mail.
• Maintain timekeeping records and complete related administrative tasks.
• Coordinate special projects and initiatives as assigned by executive leadership.
• Track deadlines, follow up on action items, and help ensure projects and assignments are completed on time.
• Serve as a professional liaison between the executive, employees, departments, and external stakeholders.
• Use sound judgment to resolve administrative issues and manage sensitive or competing priorities.
• May provide direction or coordinate the work of other administrative or clerical staff.
• Anticipate executive needs and proactively identify opportunities to improve efficiency and workflow.
• Perform other duties as assigned.

• Anticipates needs rather than waiting to be asked.
• Stays calm under pressure and handles unexpected challenges professionally.
• Knows how to prioritize when everything feels urgent.
• Communicates with confidence and professionalism at all levels of an organization.
• Protects confidential information and understands the importance of discretion.
• Pays attention to the details while keeping the bigger picture in mind.
• Takes ownership and follows assignments through to completion.
• Builds strong relationships with executives, colleagues, physicians, staff, and external partners.

• High school diploma or equivalent.
• 4+ years of experience in an executive assistant, administrative assistant, secretary, or similar role.
• Demonstrated experience managing multiple priorities in a fast-paced environment.
• Strong proficiency with Microsoft Office Suite , including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and project coordination abilities.
• Exceptional attention to detail and follow-through.
• Ability to work independently and exercise sound judgment with minimal supervision.
• Ability to maintain strict confidentiality and handle sensitive information professionally.

• Experience supporting an executive, vice president, C-suite leader, or senior-level healthcare leader.
• Previous experience in a hospital, health system, medical practice, or healthcare environment.
• Experience managing complex executive calendars, travel, projects, and correspondence.
• Familiarity with healthcare operations and the importance of privacy and confidentiality.