Purchasing Coordinator - NYC

Purchasing Coordinator - Mount Sinai Hospital

Salary: $65K to $85K

Crothall Healthcare, a Compass Healthcare company, provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 900 hospital partners across 46 states. Crothall has been recognized as one of Modern Healthcare's Best Places to Work and Best Places to Work in Pennsylvania since 2013. Crothall has more than 32,000 team members, with core services include: Environmental Services, Patient Transportation, Patient Observation, Healthcare Facilities Management, Sterile Processing Services, and Ambulatory EVS. Learn more at

Job Summary

The Purchasing Coordinator supports Facilities Operations by managing procurement activities, purchase requisitions, purchase orders, vendor communications, inventory control, and financial coordination. This position serves as a key resource for the procurement process, ensuring accurate documentation, cost-effective purchasing practices, and collaboration with Facilities Operations, Finance, Payroll, Accounts Payable, and Procurement teams.

Responsibilities:

• Procurement & Purchasing Support
• Process and maintain Facilities Operations purchase requisitions and purchase orders.
• Serve as a primary resource for procurement-related activities within Facilities Operations and Facilities Administration.
• Review procurement reports and identify discrepancies, variances, or unusual trends.
• Review purchase requisitions to ensure appropriate documentation, account coding, approvals, and signatures are complete prior to processing.
• Compare invoices against purchase orders to verify accuracy, completeness, and compliance with purchasing requirements.
• Support vendor selection and procurement activities for both operating and capital expenditures.
• Respond to vendor inquiries and assist in resolving procurement-related issues.
• Maintain and update vendor records, including pricing, lead times, and performance information.
• Support the maintenance of the Facilities Operations rotating vendor list.
• Inventory & Storeroom Support
• Support the Storeroom Manager with receiving activities, inventory control, and storeroom maintenance.
• Order materials, supplies, equipment, and other items required by Facilities Engineering.
• Assist in creating and processing purchase orders for a large hospital environment.
• Monitor inventory levels and support cost-control initiatives.
• Reconcile delivery shortages, overages, and damaged goods with vendors.
• Maintain organized records of purchase orders, reports, invoices, contracts, and vendor communications.
• Financial & Administrative Support
• Assist with monthly close activities and management review processes.
• Review and verify weekly payroll information for accuracy.
• Work collaboratively with Payroll, Accounts Payable, Finance, and departmental leadership to ensure financial data accuracy.
• Investigate and correct errors, inconsistencies, and discrepancies within financial records and reports.
• Support Accounting with the resolution of invoice and payment discrepancies.
• Identify opportunities for process improvement and collaborate with stakeholders to implement effective solutions.

Qualifications:

High School Diploma or GED required. Minimum of one (1) year of experience in Purchasing, Accounts Payable, General Accounting, or a related field required. Experience in a healthcare, facilities management, or hospital environment preferred. Knowledge, Skills, and Abilities Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent organizational and time-management skills. Ability to adapt to changing priorities and business needs. Demonstrated initiative, accountability, flexibility, and professionalism. Strong analytical and problem-solving abilities. Ability to work independently and collaboratively across departments. Proficient with all Microsoft Office applications. Oracle experience preferred. Knowledge of procurement, inventory management, vendor relations, and financial reconciliation processes preferred.

Associates at Crothall are offered many fantastic benefits including medical, dental, vision, life insurance/AD, disability insurance, retirement plan, flexible time off, holiday time off (varies by site/state), associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, commuter benefits, employee assistance program, flexible spending accounts (FSAs), paid parental leave, and personal leave.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws.

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis. Crothall maintains a drug-free workplace.