Project Billing Specialist

Job Summary The Billing Specialist is responsible for the daily execution of the company’s invoicing process. This role ensures that all project billings are accurate, submitted on time, and compliant with internal Standard Operating Procedures (SOPs). Reporting to the Billing Manager, the Specialist plays a key role in maintaining cash flow and the integrity of project billing data within NetSuite. Supervisory Responsibilities None. Duties/Responsibilities Invoicing Participate in regular project progress meetings with Operations team and note assigned projects that are ready for progress billings. Complete all project invoices accurately, ensuring they align with contract terms (AIA, T&M, Fixed Fee, or NTE). Work with Billing Manager, Accounts Receivable, and Financial Operations team to resolve billing inquiries / disputes from customers. Prepare and process credit memos and billing corrections as needed to resolve discrepancies. Strictly follow all established Billing SOPs to ensure consistency across all project types and departments. Project & Record Maintenance Regularly update and maintain the Billing Master File and Project Billing Worksheets to ensure project data, billing dates, and special requirements are current. Ensure all necessary backups—such as timesheets, expense receipts, or AIA schedules of values—are attached to invoices prior to submission. Collaboration & Deadlines Actively participate in the monthly progress billing cycle, ensuring all milestones are captured and billed in the correct period. Consistently meet all daily, weekly, and month-end billing deadlines to support company cash flow goals. Attend regular billing review meetings to provide status updates on pending invoices and troubleshoot any billing hurdles with the team. Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs. Attributes/Abilities Must have a satisfactory background and credit check. Strong attention to detail. Excellent communication and interpersonal skills. Strong analytical and problem-solving skills. Effective time management and ability to prioritize tasks to meet guidelines. Experience And Education 3+ years of experience in billing or accounts receivable, preferably in a project-based environment (Construction, Architecture, or Engineering). NetSuite experience is highly preferred. Proficiency in Microsoft Excel for data entry and tracking is required. Experience with progress billing and specialized forms (e.g., AIA G702/G703). Physical Requirements This is an office desk position with no significant physical exertion required. Benefits Competitive Pay Incentives for Certifications Referral Bonus Program Tuition ReimbursementMedical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products 401k program with a company match Performance Program Paid Parental Leave PTO including Wellness Days and Paid Holidays And much more! POWERX is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #J-18808-Ljbffr POWERX Co