PEO Payroll Specialist

Job Description

Job Description

Location: Tampa Bay Area, FL (In-Office) 

Employment Type: Full-Time

Company Overview

VestedHR is a growing Professional Employer Organization (PEO) that partners with small and mid-sized businesses to simplify payroll, human resources, employee benefits, risk management, and HR compliance.

Our team is made up of experienced professionals who understand the value a PEO brings to businesses and their employees. We are passionate about helping businesses grow while providing exceptional service and building lasting client relationships.

As we continue to grow, we are looking for talented, motivated individuals who share our commitment to delivering outstanding service and making a positive impact on our clients' businesses.

Empowering Business. Committed to People. Growing Dreams.

Position Overview

The PEO Payroll Specialist is responsible for processing accurate and timely payrolls for multiple clients while delivering exceptional customer service and payroll support. This position serves as a trusted resource for clients, assisting with payroll processing, payroll tax questions, system navigation, employee maintenance, timekeeping, and payroll compliance.

The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment where priorities shift and deadlines are critical. Success in this role requires strong analytical skills, excellent communication, and the ability to build positive relationships with clients while ensuring payroll accuracy and compliance with federal, state, and local regulations.

This position works closely with Payroll, Human Resources, Benefits, Risk Management, Finance, Client Services, and Sales to provide a seamless client experience.

Key Responsibilities

Process accurate and timely payrolls for multiple PEO clients while supporting the day-to-day operations of the Payroll Department.

• Maintain accurate payroll records, including wage garnishments, child support orders, tax levies, and other required payroll deductions.
• Resolve payroll discrepancies by collecting and analyzing information.
• Serve as a primary point of contact for client payroll inquiries by researching and resolving payroll-related questions in a timely manner.
• Perform wage verifications when needed.
• Develop expertise in the company's payroll and HRIS platforms, including payroll, timekeeping, benefits administration, applicant tracking, and reporting.
• Assist with internal and external audits.
• Develop financial and operational reports when requested by compiling summary data of earnings, state and federal taxes, deductions, PTO, disability, etc.
• Communicate payroll issues, concerns, and process improvements to the Payroll Supervisor.
• Maintain and safeguard employee records, process new hire documentation, and complete Form I-9 employment eligibility verification.
• Contribute to team effort by accomplishing related results and other duties as needed.

Required Qualifications

• Minimum of two (2) years of payroll processing experience.
• Multi-state payroll experience preferred.
• Minimum of two (2) years of customer service experience.
• Positive and proactive customer service mindset required.
• Excellent communication skills, written and verbal.
• Commitment to payroll best practices and regulations.
• PEO experience a plus.
• Familiarity with HRIS (human resource information system).
• Strong attention to detail required.
• Ability to organize, prioritize, and manage multiple deadlines in a fast-paced environment.
• Ability to work effectively in a collaborative team environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• MS Office experience/skills, including Excel and Word.
• Physically able to work seated in front of a computer for long hours at a time.

Preferred Qualifications

• Previous Professional Employer Organization (PEO) experience.
• Experience with ProSoftware, PrismHR, UKG, ADP, Paylocity, Paychex, or similar payroll/HRIS platforms.
• Experience with TimeCo Time & Attendance or other workforce management systems.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is a plus

  Key Competencies

• Exceptional attention to detail
• Strong customer service orientation
• Professional communication skills
• Organizational and time management skills
• Critical thinking and problem solving
• Payroll compliance knowledge
• Team collaboration
• Adaptability and flexibility
• Technology proficiency
• Accountability and ownership
• Ability to work effectively under tight payroll deadlines

  Why Join the VestedHR Team?

At VestedHR, we believe our employees are our greatest asset. We foster a collaborative, team-oriented culture where innovation, professionalism, and exceptional client service are valued and rewarded. As we continue to grow, we are committed to providing opportunities for professional development, career advancement, and long-term success.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent, passion, and skills needed to contribute to our continued growth and success.

If you're looking to join a company that values teamwork, integrity, accountability, and making a positive impact on the businesses we serve, we'd love to hear from you.

Join a company where your work truly makes a difference, for our clients, their employees, and your fellow team members.

  Equal Opportunity Statement

VestedHR is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Equal Opportunity Employer/Veterans/Disabled.