Payroll Specialist

Job Description

Job Description

We are looking for a detail-oriented Payroll Specialist to support payroll operations in a fully onsite contract position based in Lake Mary, Florida. This role focuses on delivering accurate payroll processing, maintaining regulatory compliance across U.S. and Canadian payroll activities, and supporting critical year-end reporting requirements. The ideal candidate brings strong technical payroll knowledge, sound judgment, and the ability to work closely with HR, Finance, and external partners to resolve issues efficiently.

Responsibilities:

• Process payroll accurately and on schedule for employees across U.S. and Canadian operations.

• Review time records, earnings, benefit deductions, tax withholdings, and compensation updates to confirm payroll accuracy.

• Investigate payroll variances and coordinate with HR and Finance to correct discrepancies in a timely manner.

• Maintain compliance with applicable federal, state, provincial, and local payroll tax regulations.

• Prepare, submit, and reconcile payroll tax filings and related remittances for both U.S. and Canadian payroll obligations.

• Partner with external advisors to address tax questions, research issues, and support payroll-related compliance matters.

• Conduct routine audits of payroll records and transactions to ensure accuracy, completeness, and policy adherence.

• Produce payroll reports and supporting documentation for internal reviews, external audits, and compliance requests.

• Support year-end payroll activities, including preparation and review of W-2 and T4 reporting, annual returns, and reconciliation tasks.

• Experience managing full-cycle payroll in a high-volume or multi-entity environment.
• Working knowledge of multi-state payroll regulations, garnishments, and payroll tax requirements.
• Hands-on experience processing Canadian payroll and supporting related tax reporting obligations.
• Proficiency with payroll systems such as UKG Pro or comparable payroll platforms.
• Strong understanding of payroll audits, reconciliations, and year-end reporting processes.
• High level of accuracy, organization, and discretion when handling sensitive employee information.
• Ability to collaborate effectively with cross-functional teams and external payroll or tax partners.