Property Coordinator

Property Coordinator Reports To: Regional Property Manager Position Summary The Property Coordinator provides administrative, operational, and customer service support for a portfolio of industrial and logistics properties. This role supports the management team with customers, vendors, construction, accounting, leasing, and asset management to ensure efficient day-to-day operations and exceptional customer service. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple tasks at a time in a fast-paced environment. Key Responsibilities Customer Relations & Tenant Services Assist with customer inquiries, requests, and service needs. Coordinate customer onboarding and move-in activities. Assist with customer move-outs and space surrender processes. Support customer retention initiatives and relationship-building activities. Property Operations Coordinate day-to-day property operations for assigned assets. Process and contact vendor to initiate work orders to ensure timely completion. Maintain accurate property records, certificates, permits, and compliance documentation. Along with the Property Manager, conduct routine property inspections and document findings. Vendor Management Assist with obtaining vendor proposals and bids for maintenance and repair projects. Responsible for vendor onboarding and contract administration. Coordinate scheduling of service providers and contractors. Track vendor insurance certificates and compliance requirements. Financial Administration Assist with accounts payable and accounts receivable functions. Support annual operating budget preparation and periodic forecasting processes. Assist with customer billing inquiries and operating expense reconciliations. Reporting & Administrative Support Maintain electronic and physical property files in accordance with company standards. Compile property metrics, vendor performance reports, work order statistics, and customer service data. Update Yardi and internal management systems with property, vendor, and customer information. Assist with annual business plans, audits, and compliance reviews. Support special projects and portfolio initiatives as assigned. #J-18808-Ljbffr