Program Coordinator

The Program Coordinator serves within the USF Health Office of Faculty and Academic Affairs (OFAA) Division of Faculty Development and is responsible for coordinating operational and programmatic activities that support faculty across the academic lifecycle. The role requires strong organizational, communication, and analytical skills to manage multiple concurrent programs and support institutional reporting. The Program Coordinator plays a critical role in advancing faculty success, promoting engagement, and supporting strategic priorities related to faculty retention, promotion, leadership development, and research advancement. The Program Coordinator position reports to the OFAA Office Administrator. Qualifications Bachelor's degree - OR - equivalent combination of education and experience in a related field. Degree Equivalency Clause Four years of direct experience for a bachelor's degree. (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree. Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum qualifications that require a high school diploma are exempt from SB 1310. Preferred Qualifications Experience in academic medicine, higher education, or faculty affairs. Prior experience coordinating professional development or training programs. Experience supporting multi-stakeholder environments (faculty, leadership, external partners). Proficiency in tools such as Microsoft Office / Teams and event or program management systems (preferred). Program Planning & Delivery Coordinates the planning and execution of a comprehensive portfolio of faculty development programs across USF Health, including research career development, leadership development, mentorship initiatives, mid-career programming, professionalism education, and targeted workshops. Ensures seamless delivery by managing schedules, logistics, and distribution of program materials, and participant engagement while supporting both one-time and longitudinal program offerings. Stakeholder Engagement & Communication Serves as a central point of contact for faculty, leadership, and program participants, facilitating effective communication and collaboration across colleges and units. Coordinates the development and dissemination of clear, timely communications related to program offerings, requirements, and outcomes, while ensuring strong engagement with internal and external stakeholders. Program Operations & Administration Coordinates day‑to‑day operational activities to support faculty development programs, including maintaining program calendars, coordinating logistics, and supporting faculty and guest facilitators. Ensures alignment with institutional policies and standards while establishing consistent workflows to support quality, scalability, and efficiency across program offerings. Data Tracking, Evaluation & Reporting Collects and tracks program data, including participation and feedback, to support OFAA leadership in assessing effectiveness and informing continuous improvement. Prepares reports and summaries for leadership, supporting data‑driven decision‑making and demonstrating the impact of faculty development initiatives. Strategic Support Provides operational and analytical support for the ongoing development and refinement of faculty development programming. Supports the identification of emerging needs, implementation of new initiatives, and alignment of program activities with institutional priorities related to faculty success, leadership development, and research advancement. Special Skills & Competency Project and program management skills (multi‑program coordination). Excellent written and verbal communication. Ability to build relationships across diverse stakeholders. Strong organizational and prioritization skills in a fast‑paced environment. Work Schedule & Conditions Standard business hours with flexibility required to support early morning or occasional evening programs/events. Hybrid/office‑based environment with occasional travel across USF campuses. Benefits Work at USF offers a comprehensive benefits package including medical, dental, and life insurance plans; retirement plan options; employee and dependent tuition programs; generous leave; and a wide range of employee perks and discounts. Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract. Application Process and Accommodations Applicants for USF employment are entitled to request reasonable accommodations in the application process. Requests must be made at least five (5) working days prior to the needed accommodation. For more information on requesting an accommodation, visit the Central Human Resources ADA Accommodations webpage. #J-18808-Ljbffr