Potter County Prothonotary Office - FT Secretary

FULL-TIME SECRETARY (Divorce) - PROTHONOTARY & CLERK OF COURTS GENERAL DESCRIPTION The full-time Secretary/Clerk II in the Prothonotary & Clerk of Courts office is responsible for the routing, recording and data entry of information pertaining to Civil Court proceedings. ESSENTIAL REQUIREMENTS, DUTIES AND RESPONSIBILITIES A Secretary/ Clerk II must be reliable, have organizational and data entry skills, and be fully able to fulfill responsibilities that ensure professional and efficient operations of the Prothonotary & Clerk of Courts office. THE PRIMARY DUTIES OF THIS POSITION ARE TO PERFORM AND/OR ASSIST IN THE FOLLOWING: 1. Maintain, docket and file both computer and paper records pertaining to Civil proceedings and the various subsections of each division; 2. Process and receipt money pertaining to said proceedings; 3. Process passport and marriage license applications. GENERAL RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED, TO PERFORM AND/OR ASSIST IN THE FOLLOWING: 1. Answer telephone in a friendly and courteous manner; 2. Have interactions with the public and court-related officials through face-to-face contact, telephone, and other means of communication in a friendly and courteous manner; 3. Report unusual conditions or questionable matters to Supervisor; 4. Obey all safety rules and regulations; 5. Keep work area clean and orderly; 6. Other responsibilities and/or duties as assigned or requested by Supervisor. QUALIFICATION REQUIREMENTS KNOWLEDGE AND ABILITIES: 1. Experience with the Pennsylvania court system, legal procedures and divorce actions preferred; 2. Able to maintain strict confidence; 3. Ability to perform effectively a wide variety of clerical functions and in dealing with the public; 4. Ability to operate in a responsible manner when in the possession of confidential information; 5. Must be able to keep track of details and multi-task; 6. Ability to work independently within standard operating procedures and legal requirements; 7. Ability to adapt to changes in daily office routine and willing to learn all phases of the operation of the office; 8. General knowledge of computer and other various office equipment. EXPERIENCE AND TRAINING: 1. High School diploma or equivalency with experience in clerical work or business school training preferred; 2. Knowledge of or experience with the court system and Pennsylvania legal procedures helpful; 3. Knowledge of the InfoCon computer system is a plus; 4. Computer literacy and keyboarding abilities; 5. Effective written and verbal communication skills; 6. Effective time management, organizational and problem solving skills; 7. Effective interpersonal and conflict resolution skills; 8. Willingness to attend trainings related to job position. PHYSICAL REQUIREMENTS: 1. Ability to lift light storage boxes (20 lbs.); 2. Ability to work under and meet deadlines; 3. Ability to sit for extended periods of time; 4. Ability to frequently stand and walk; 5. Normal manual dexterity and hand-eye coordination; 6. Corrected hearing and vision to normal range; 7. Verbal communication. ADDITIONAL REQUIREMENTS: 1. Possession of a valid Pennsylvania driver's license. 2. Must satisfactorily pass criminal record check and be bonded to the office holder. HOURS : Full-time employment of 35 hours a week, normally from 8:30 a.m. to 4:30 p.m. with a one-hour unpaid lunch hour. County of Potter