Administrative Assistant

Job Description

Job Description

POSITION SUMMARY:

The Administrative Assistant is responsible for providing high-level administrative and clerical support to the Dean of Medical Education and the Dean of Health Professionals. The role includes independently managing routine tasks, supporting recruitment and outreach activities, assisting with advertising and social media management, coordinating meetings, curriculum development, managing budgets, and supervising lower-level personnel. The position requires a high degree of initiative, discretion, and professionalism to ensure the effective functioning of the organization.

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum of a Bachelor’s Degree.

• At least five years of clerical or administrative experience, preferably in an academic or healthcare setting.

KNOWLEDGE, SKILLS & ABILITIES:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.

• Exceptional organizational, written, and verbal communication skills.

• Ability to prioritize tasks, manage multiple deadlines, and work efficiently.

• Strong attention to detail and discretion in handling sensitive information.

• Familiarity with Learning Management Systems (LMS) is a plus.

• Demonstrated ability to build strong relationships with stakeholders and team members.

KEY RESPONSIBILITIES:

• Provide direct support to the Deans, including calendar management, scheduling meetings, and coordinating travel arrangements.

• Screen and manage incoming telephone calls, take accurate messages, and deliver them promptly.

• Respond to inquiries by gathering and providing accurate information or directing calls to the appropriate staff.

• Represent Unimed Academy at recruitment fairs, community events, and on-site activities to attract prospective students.

• Assist with developing recruitment and advertising materials to promote the Academy’s programs.

• Manage the Academy’s social media platforms to engage the community and increase visibility.

• Monitor advertising campaigns and adjust strategies based on performance metrics.

• Assist with managing budgets, including tracking expenses and ensuring adherence to financial guidelines.

• Prepare and process expense reports for the Deans and other executive staff.

• Supervise lower-level personnel, providing guidance and ensuring tasks are completed accurately and on time.

• Maintain the strictest confidentiality regarding all company and executive-related matters.

• Assist with special projects assigned by the Deans, including research, preparing reports, and coordinating with other departments and stakeholders.

• Schedule and coordinate meetings, appointments, and travel arrangements, often with short notice or frequent changes.

• Prepare meeting materials, agendas, and presentations.

• Maintain database for students and clients.

• Assist in promoting and recruiting.

• Assist with circulating surveys and data reports as needed.

• Assist organization with daily operations as requested

• Keep personal work areas clean, organized, and tidy at all times on a daily basis

• Perform other duties as requested or required, whether or not specifically mentioned in this job description.

PERFORMANCE STANDARDS:

• Completes all assigned duties by established deadlines.

• Performs all assigned duties in accordance with established protocols, policies, and procedures.

• Uses sound judgment, demonstrates professionalism, and maintains cooperative working relationships.

• Exhibits a willingness to perform other duties as assigned efficiently and timely.

Unimed Academy is a leader in healthcare education, dedicated to improving health literacy and training professionals for success in the medical field. We value innovation, collaboration, and excellence, offering a dynamic environment where employees can make a meaningful impact while growing professionally. Join us in shaping the future of healthcare education!

Company Description

Unimed Academy is a leader in healthcare education, dedicated to improving health literacy and training professionals for success in the medical field. We value innovation, collaboration, and excellence, offering a dynamic environment where employees can make a meaningful impact while growing professionally. Join us in shaping the future of healthcare education!