Administrative Assistant

Job Description

Job Description

Administrative Assistant

Location: Ozark, MO.
Type: Full-Time.
Compensation: $40,000 – $50,000 per year (based on experience).
Classification: Exempt.

Role Overview:
This role exists to ensure day-to-day operations stay organized, on track, and consistently executed.

We are seeking a highly organized and proactive Administrative Assistant who can support executive operations, manage communication, and maintain structure across tasks and client onboarding.

This role requires someone who can exercise independent judgment, anticipate needs, and take ownership of responsibilities without constant direction. You will play a key role in maintaining organization, supporting execution, and ensuring nothing falls through the cracks.

Primary Responsibilities:

Task & Execution Support (Core Focus):

• Track deadlines, priorities, and deliverables across tasks and initiatives.
• Maintain accountability and ensure consistent follow-through.
• Support projects through organization, coordination, and execution.
• Prepare reports, presentations, and documentation as needed.
• Support executive decision-making processes by organizing information and tracking key priorities.

Communication & Calendar Coordination:

• Manage executive inbox, including follow-ups and responses.
• Draft, review, and send professional communications.
• Maintain and coordinate calendar scheduling across stakeholders.
• Track conversations and ensure action items are completed.

Client Onboarding Support:

• Coordinate onboarding workflows for new clients.
• Ensure all required documentation and steps are completed accurately.
• Maintain consistency and organization throughout onboarding.
• Communicate with clients to ensure a smooth and professional experience.

Event & Travel Coordination:

• Coordinate travel logistics for meetings and events.
• Assist with event planning and execution.
• Support on-site coordination when needed.

Operational Support & Organization:

• Maintain organized digital systems and files.
• Help improve internal workflows and processes.
• Handle confidential information with discretion.
• Perform other duties as assigned.

What Success Looks Like (First 60 Days):

• Tasks and deadlines are consistently tracked and completed.
• Communication follow-ups are handled without gaps.
• Client onboarding runs smoothly and consistently.
• Calendars and scheduling are accurate and organized.
• Operations feel more structured, reliable, and efficient.

Qualifications:

• Support experience in administration and operations.
• Strong organizational skills (critical for success in this role).
• Ability to exercise independent judgment and prioritize effectively.
• Excellent written and verbal communication.
• High attention to detail and reliability.
• Ability to manage multiple priorities and follow through.
• Proactive mindset with a willingness to take ownership.
  Experience with Google Workspace or similar tools preferred.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Business or related field.
• Experience supporting leadership or executive teams.
• Experience coordinating client onboarding or project workflows.

Who This Role Is Not For:
This role is not a fit for candidates who:

• Prefer highly reactive, task-by-task direction.
• Struggle with organization or follow-through.
• Need constant supervision to stay on track.

Why This Role Matters:
This role directly supports the efficiency of the business by ensuring tasks are completed, communication is handled, and operations remain organized. You will play a key role in maintaining structure and supporting executive decision-making processes.

Growth Opportunity:
This position offers the opportunity to grow into expanded responsibilities over time based on performance.

Equal Opportunity Employer:
We are an equal opportunity employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected under applicable law.

Accommodations:
We are committed to providing reasonable accommodations to individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require accommodation during the hiring process, please let us know.

At-Will Employment:
Employment with the company is at-will and may be terminated at any time, with or without cause or notice.