Administrative Assistant- Bilingual

Requisition I D: 946656

Position : Administrative Assistant- bilingual 

Total Rewards:  Benefits/Incentive Information

If you’ve worn a pair of glasses, we’ve already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms.

Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. In our dynamic environment, fueled by technology and innovation, our people have the space to pioneer new solutions.

Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn!

JOB DESCRIPTION

GENERAL FUNCTION  

The Administrative Assistant acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust. 

MAJOR DUTIES AND RESPONSIBILITIES  

• Provides administrative support to the Logistics Operations Administrator and team
• Organizes and prioritizes daily administrative responsibilities.
• Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
• Proactively engages with supervisors to ensure that needs for the operations are seen to
• Attends/Facilitates check in round tables with newly employed associates, takes notes, and follows up on pending matters.
• Accurately communicates relevant and potentially sensitive information to and from others.
• Drafts correspondence as necessary and produces error-free and grammatically correct documents.
• Is strongly proficient with computer software systems and applications with strong emphasis on PowerPoint, Access and Excel. Prepares great PowerPoint presentations, typically to illustrate company KPIs, financial data and operational processes.
• Conducts floor walk surveys and reports back findings to Leadership.
• Tracks and maintains personnel records with highest level of confidentiality.
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
• Meets with and orientates new starts to ensure they are aware of policies and procedures
• Meets with contractor vendors to go over weekly strategies and monthly events to reduce attrition.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
• Organizes and maintains files and sensitive information.

BASIC QUALIFICATIONS  

• High School Diploma or GED
• Previous experience working in a fast-paced environment minimum 1 year
• Ability to communicate clearly and concisely
• Ability to prioritize, maintain organization and meet strict deadlines
• Reliable in attendance and punctuality, including breaks and lunch period
• Proficiency in Excel

PREFERRED QUALIFICATIONS  

• PowerPoint and Access Database experience preferred
• Kronos experience preferred
• Experience with Microsoft forms

This posting is for an existing vacancy within our business. Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

EssilorLuxottica complies with all applicable laws related to the application and hiring process. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at View phone number on us.fitly.work (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email View email address on us.fitly.work

We are an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.