Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable Specialist

Keep the Numbers Accurate. Keep the Cash Flowing. Be a Key Part of Our Accounting Team.

Wholesale Produce Supply is looking for a detail-oriented and dependable Accounts Receivable Specialist to join our Accounting team. If you enjoy working with numbers, solving discrepancies, staying organized, and communicating with customers, this could be a great opportunity for you.

In this role, you'll be responsible for processing and applying customer payments, preparing invoices and statements, reconciling accounts, monitoring outstanding balances, and following up on past-due accounts. You'll also work closely with our Sales and Customer Service teams to resolve billing issues and help ensure our financial records are accurate and up to date.

We're looking for someone who takes pride in accuracy, follows through, and is comfortable balancing both the accounting and customer-service sides of Accounts Receivable.

What You'll Do

• Process and apply incoming customer payments, including checks, ACH, wire transfers, and credit card transactions
• Prepare customer statements, bills, and invoices using Produce Pro
• Reconcile bills of lading against information entered in the system
• Reconcile and post receipts for cash sales received from various departments
• Balance batch control totals against source documents and system reports, research discrepancies, and make necessary corrections
• Monitor outstanding customer balances and follow up on overdue accounts
• Contact customers regarding past-due invoices and outstanding balances in a professional and timely manner
• Partner with Sales and Customer Service to research and resolve billing or payment discrepancies
• Maintain accurate ledgers and registers, including posting charges, refunds, and adjustments
• Set up new customer accounts in Produce Pro
• Assist with bank reconciliations and month-end and year-end closing activities
• Prepare Accounts Receivable reports for management
• Maintain accurate and confidential financial records
• Follow company policies and Accounts Receivable best practices
• Assist with miscellaneous Accounting Department and office responsibilities as needed

What We're Looking For

• 2+ years of Accounts Receivable, accounting, or related experience preferred
• Strong attention to detail and commitment to accuracy
• Experience working with customer payments, account reconciliation, invoicing, and/or collections
• Intermediate Microsoft Excel skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong mathematical and problem-solving skills
• Ability to research and reconcile numerical discrepancies
• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Professional written and verbal communication skills
• Comfortable contacting customers regarding outstanding balances and past-due accounts
• Ability to maintain confidentiality when working with financial and customer information
• Ability and willingness to learn industry-specific accounting software; Produce Pro experience is a plus

Why You'll Be Successful Here

You'll be a great fit if you're someone who:

• Notices when the numbers don't match and wants to figure out why
• Enjoys keeping accounts organized and accurate
• Isn't afraid to pick up the phone and professionally follow up on an outstanding balance
• Communicates well with customers and internal teams
• Can work independently while still being a collaborative member of the Accounting team
• Stays organized when priorities and deadlines compete for your attention
• Takes ownership of your work and follows tasks through to completion

Work Environment & Physical Requirements

This position works primarily in an office environment and requires extended periods of computer use. Employees must be able to use standard office equipment and perform repetitive hand and wrist movements associated with computer work.

Occasional lifting of office materials weighing up to 20 pounds may be required.

Standard business hours apply, with occasional additional hours that may be needed during month-end or year-end closing.

Equal Employment Opportunity

Wholesale Produce Supply, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other protected category under applicable federal, state, and local laws.