Real Estate Paralegal

Trustpoint One is pleased to assist a leading law firm in its search for Real Estate Paralegal. This on-site position may sit in either San Francisco or Palo Alto, California. The successful paralegal will support the real estate practice area in drafting documents for commercial sales/lease deals including escrow instructions, estoppels certificates, tenant notices, requests for consent, corporate authority documents and UCC statements and attachments. The firm offers competitive compensation and comprehensive benefits as well as opportunities for professional development and growth.

Real Estate Paralegal Responsibilities:

• Order and review title/survey documents, review leases, participate in closings (ranging from small single site closings to large multi-site, multi-state closings)

• Participate in/assist with managing due diligence document reviews, record mortgages and documents, file UCC statements, coordinate post-closing distributions and other post-closing work

• Draft documents, correspondence, title and survey objection letters

• Keep multiple projects on schedule for closing and meet all deadlines

• Preparation of closing binders, UCC searches and other typical real estate tasks

• Assist with administrative tasks including updating attorney case files; binders; filing, scanning, printing and organization of documents on Worksite

• Assist with closings and document preparation

• Meets the Firm’s billable hours expectations and utilization

• Adhere to best practices for daily time entry for client billable work; clock in, clock out procedures and time off requests

• Flexibility to work overtime and travel as needed

• Perform other duties as assigned or required to meet Firm goals and objectives.

Qualifications:

• Bachelor’s degree

• Paralegal certificate from ABA approved paralegal program

• Prior experience working in a law firm, preferred

• Proficiency in Microsoft Office products, required

• Research capabilities

• Knowledge of CT Advantage.com, xpedite or similar computer sites/systems for the preparation of UCC fixture filing forms required

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

• Ability to work in a team environment and effectively support the demanding needs of the Firm

• Ability to work under pressure, meet deadlines with shifting priorities

• Must be a self-starter with a high level of initiative

• Strong customer service skills with the ability to anticipate needs

• Strong attention to detail, organizational skills and the ability to handle multiple projects

• Maintain confidentiality and exercises discretion

• May require occasional lifting of up to 20 lbs.

If you would like to learn more about the Real Estate Paralegal position in San Francisco or Palo Alto, California please submit your resume in Word format.

Key Details

• Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

• To support these obligations, individuals in this role should be able to: Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law