HR Support Admin

HR Support Administrative Assistant Salary Range / Hourly Rate: $47,000 - 55,000 / $22.59 - $26.44/hr Location: Split time between Portland and Vancouver. Requires on‑site work Monday & Tuesday in Vancouver and Wednesday-Friday in Portland. Position Summary This position provides administrative, clerical and technical support to the HR Support function. Partners with Operations, Human Resources and Payroll to ensure coordination of projects and activities. Maintains critical HR Support and employee dispatch records and acts as an important connection between production employees, supervisors and Human Resources throughout the company. Essential Functions & Major Responsibilities Maintain Kronos Human Resources/Payroll system to document employee status and work assignment; compile and format data from Kronos and other sources and prepare reports; prepare staffing reports for posting and distribution to supervisors, managers and others; recommend modifications to processes as needed. Process staffing requests including preparing paperwork and dispatch requests to appropriate unions; initiate phone calls to unions and recalled employees and document through a spreadsheet or other documentation efforts to secure staffing through unions and/or via Applicant Tracking System for posting jobs and applicant tracking. Interact with Human Resources to arrange various selection processes such as scheduling interviews, contacting applicants and tracking results. Assist employees with timecard and timekeeping instructions; weekly paycheck distribution; weekly time entry processing; answer questions about job assignment locations; check attendance call‑in line and record employees reporting absent; maintain attendance records and report to Operations Team when employees exceed standards. Facilitate processing of new employees by administering first‑day activities such as new employee packets, reviewing documents for completeness, routing to first aid for required testing and safety orientation. Gain and apply thorough understanding of all collective bargaining agreements to respond to employee questions, assure application of provisions and benefits to employees. Perform related administrative functions such as answering telephones, emails, providing information, processing unemployment claims, filing, copying and delivering documents; ordering and assuring supplies are present; assisting other support staff when appropriate and performing related duties as assigned. Job Scope The position works under set guidelines but must use sound judgment and make decisions that determine appropriate actions based on the specific situation. The individual performs under minimal supervision. The role is responsible for performing clerical tasks for the department. Also handles and is responsible for the hourly craft resource staffing process from receipt of craft needs through the employee onboarding process to meet production needs. Failure to meet the expectations of responsibilities could jeopardize production efficiency and profitability due to lack of craft resources. Supervisory responsibility: None. Interpersonal contacts: Internal with managers, supervisors and hourly craft employees on a daily basis as well as external with applicants, union hiring referral representatives and other referral sources. Knowledge, Skills & Abilities Knowledge of and skill to use PC applications such as word processing, spreadsheets and databases; data analysis and report writing. Knowledge of human resources principles and employee record‑keeping. Ability to understand the staffing needs of a shipyard including applicable terminology. Ability to troubleshoot and research paycheck and/or timecard errors. Ability to communicate effectively and professionally with those encountered in the course of work both orally and in writing. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability and skill to work independently with minimal supervision. Ability to exercise good judgment and make accurate and timely decisions. Ability to meet defined deadlines and time constraints. Skill and ability to work under pressure while handling multiple tasks and frequent interruptions. Ability to work in a team environment with flexibility, energy and a positive attitude. Skill in prioritizing tasks in an environment of changing time constraints and deadlines. Ability to provide strong customer service to others encountered in the course of work. Ability to quickly learn processes, procedures and guidelines. Education & Experience High School Diploma or GED Certificate is required. Minimum of two years of experience in a Customer Service or Human Resources role with demonstrated knowledge of office procedures and practices. Knowledge of Kronos Workforce Timekeeper, Human Resource and Payroll modules is preferred. Certificates, Licenses & Registrations None required. Physical Demands & Work Environment Work is conducted in a dynamic, fast‑paced office setting with moderate to loud noise levels from production activity in the shipyard. The work may occasionally require the individual to walk within the shipyard when performing certain administrative errands. The work requires the ability to operate a variety of office equipment and computer systems; visual acuity required to read, verify and enter various data from documents related to the work. While in production areas, the employee will be exposed to all weather conditions, noise, dust and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Citizenship Requires U.S. citizenship due to government contract. Benefits Medical RX Dental Vision Life AD&D LTD STD EAP Discretionary bonus Tuition Reimbursement FSA (Medical, Childcare, Transportation) 10 paid holidays PTO 401(k) EEO Statement Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, or the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non‑retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr Vigor, LLC