Account Representative Supervisor

Job Description

Job Description

Salary:

This person is directly responsible for overseeing and maintaining the internal project request log as well as supervising and assisting Account Representatives with pricing and day to day operation. The Account RepresentativeSupervisor works directly with the regional sales managers and Account Representatives in
order to manage customer requests in a timely manner.

Duties and Day-to-Day Responsibilities, but not limited to the following:

Log and maintain customer requests submitted by regional sales managers and customers.
Work directly with sales staff, customer service representatives, document control department and
formulators in an effort to complete customer requests in a timely manner.
Provide consistent status updates to customers and maintain customer satisfaction through meeting
requested deadlines.
Supervise customer service representatives by providing training, counseling, assistance, discipline
and communicating job expectations.
Provide assistance to customer service representatives as needed in an effort to handle overload or
work overflow.
Make improvements to customer service quality by analyzing existing procedures, reviewing with
CEO and implementing new policies where necessary.
Composes letters from standard responses, prepares customized responses according to the
particular needs of the inquirer.
Obtain shipping quotes from freight forwarders to determine the cost based on the quantity requested
by the customer.
Creates product price sheets based on the product, price, and quantity to be submitted to the sales
team member.
Assist with pricing when needed

Minimum Training, Education, and Experience Requirements:

High school diploma and 4-8 year of relevant work experience, including 3-5 years of customer
service experience. Bachelors Degree is a strong plus.
Provide leadership and be able to operate under pressure in order to meet tight deadlines.
Excellent Excel, Word, Access and Outlook skills.
Necessary characteristics include: being a self-starter, goal-oriented, attention to detail, teamoriented, ability to have positive interactions with other professionals without being critical and ability
to multi-task.
Excellent communication, technical writing, decision-making and people skills.

Behavior Competencies:

To perform the job successfully, the individual must demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers
and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional
topics.
Technical Skills - Pursues training and development opportunities; Strives to
continuously build knowledge and skills; Shares expertise with others.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of
others; Works with integrity and ethically; Upholds organizational values.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate
judgment; Supports and explains reasoning for decisions; Includes appropriate
people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently;
Sets goals and objectives; Organizes or schedules other people and their tasks.
Professionalism - Approaches others in a tactful manner; Reacts well under
pressure; Treats others with respect and consideration regardless of their status
or position; Accepts responsibility for own actions; Follows through on
commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve
and promote quality; Applies feedback to improve performance; Monitors own
work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner;
Strives to increase productivity; Works quickly.
Attendance/Punctuality - Is consistently at work and on time; Ensures work
responsibilities are covered when absent; Arrives at meetings and appointments
on time.
Dependability - Follows instructions, responds to management direction; Takes
responsibility for own actions; Keeps commitments; Commits to long hours of
work when necessary to reach goals; Completes tasks on time or notifies
appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks
increased responsibilities; Looks for and takes advantage of opportunities; Asks
for and offers help when needed.

Work Environment:

Office, laboratory, and manufacturing environment.
Ability to manage a fast-paced operation that can run 24/7 and that includes a dedicated group of
Quality minded professionals